The role:
To support the Chief Executive Officer, General Manager ensuring that the Club’s administration processes run smoothly. Supporting the Chief Executive, General Manager, and liaising with the General Manager regarding any operational concerns.
Accountabilities:
1. Provide general administrative and secretarial support to the CEO, GM and, if required, Board of Directors, including extensive audio transcription.
2. Coordinate meetings for CEO (internal/external)
3. Be the first point of contact for internal and external communication for the CEO.
4. Answer member queries addressed to the CEO, action them where appropriate.
5. Meet with members on CEO’s behalf when busy/in his absence.
6. Organise and arrange regular monthly meetings and take minutes for the Board of Directors in line with the CEO’s instructions, including organising provision of refreshments etc.
7. Ensure that necessary information is available for all Board meetings including Agendas and Minutes.
8. Provide Headlines/Actions following Board Meetings
9. Liaise with Board Directors and circulate monthly Committee Meeting Minutes
10. Type and edit Chairman’s Message for e-News.
11. Attend the weekly Communications meeting.
12. Ensure the CEO is aware of actions pending/deadlines.
13. Take control of all AGM critical dates, timelines and processes including mail outs as instructed by the C...