Job Title: Team Support Assistant (Maternity Cover - Minimum 18 Months)
Reports to: Head of Team Support
Job Purpose:
To assist the Team Support Lead and support the recruitment process for the group while providing outstanding customer care for all inquiries.
Key Responsibilities:
Promptly request and follow up on references for all new joiners.
Update and maintain the recruitment spreadsheet.
Upload employment documents onto database
Assist with sending various communications to new joiners.
Support the Team Support Lead in coordinating events, including:
Ordering supplies.
Booking venues.
Sending invitations.
Preparing goody bags and printed materials.
Assisting with event setup when required.
Ensure all birthdays are recognised and recorded, and milestone events/birthdays are celebrated in line with company values.
Assist in organizing recognition activities for the Senior Management Team, such as:
Cards and gifts for birthdays.
Flowers for well-being or family concerns.
Acknowledging milestone events (e.g., length of service, project completions, positive reviews, and CQC inspections).
Act as a secondary point of contact for phone and intercom inquiries, welcoming visitors, and receiving deliveries.
Provide general administrative support for the HR function.
Conduct online research and assist with event coordination as instructed by the Line Manager.
Perform any other reasonable requests as required.
Cover the Receptionist/Administrator role during absences, lunch breaks, and annual leave.
Ensure all visitors to the office are warmly welcomed and offered refreshments.
Support the marketing team with packaging and posting marketing materials such as leaflets.
Maintain a neat, tidy, safe, and welcoming office environment.
Foster a cooperative and positive office atmosphere, treating colleagues, visitors, and suppliers with courtesy and respect at all times.
Person Specification:
A strong team player.
Excellent practical and organizational skills.
Strong communication and interpersonal abilities.
High standards of personal hygiene and professionalism.
Positive and friendly disposition.This position offers a fantastic opportunity for a graduate looking to gain valuable experience in a dynamic and supportive environment while contributing to the success of the team.
If you are interested in this role please apply or contact (email address removed)
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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