Join our Stantec HR UK&I team, a passionate group of HR professionals supporting the UK&I region of talented engineers, scientists, and functional support staff. We now have an excellent 12-month Fixed Term Contract (FTC) opportunity for a passionate HR Representative / Administrator to join our team.
This role sits alongside other HR team members in our office in central Edinburgh, located a short walk from Haymarket Station. The role supports a larger HR team based in Stantec offices throughout the UK. We offer a hybrid working model to give you a good blend of office and home working.
Your role will be to create, maintain, and provide information relating to employee data, contracts, and employment-related records, ensuring that the administrative processes related to payroll and the employee lifecycle are adhered to. You will process HR administration in line with agreed deadlines, liaising with managers, employees, and the wider HR team, and being the first port of call for the HR helpdesk.
On a daily basis, you will input data into multiple HR Information systems (including iTrent and Oracle), spreadsheets, and reports. You will complete template documents, amend contracts, and create and issue appropriate correspondence. You will help coordinate the monthly HR calendar to anticipate work volumes and organize tasks accordingly in partnership with other team members.
An important part of your role will be liaising with HR colleagues and other departments in the UK and around the globe on matters relating to new starter set-ups, HR data, approvals, validation, and compliance while continuously looking for improved ways of working and offering insight and feedback to the wider team.
This represents a fantastic opportunity to work with our established HR team for an internationally listed professional services organization with strong ambitions to grow our UK & Ireland operations.
About You
You will have proven HR administration or helpdesk experience in a high-volume environment where tasks were deadline-governed and where a high degree of self-organization and planning were required. A CIPD qualification (Level 3 or above) or similar would be advantageous.
You will have strong interpersonal communication skills and experience with the Microsoft Office Suite (skills in Word & PowerPoint, intermediate level expertise in Excel). Experience with Oracle or iTrent would be an advantage. You will have good numerical and analytical skills, strong attention to detail, and the ability to work autonomously. Your problem-solving skills will be important.
Most of all, your desire to work in a busy administrative role supporting a collaborative HR team across the UK will be key to your success.
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