Job Description Are you a proactive and detail-oriented individual with a passion for delivering exceptional administrative and recruitment support? Are you looking for an opportunity to develop your skills in a busy recruitment team? If so, this could be the perfect role for you We are seeking a Recruitment Administrator to join our Recruitment Team on a permanent basis, providing essential support to our in-house recruiters and Senior Recruitment Manager. This role is ideal for someone eager to gain valuable experience in recruitment and onboarding processes, which could serve as a foundation for a long-term career in HR. About the Role As a Recruitment Administrator, you’ll provide full lifecycle administration support to hiring managers and candidates, ensuring a smooth and positive candidate experience throughout the recruitment process. Recruitment requires agility to manage shifting priorities, last-minute schedule changes, and a variety of administrative tasks. The role demands resilience, adaptability, and strong attention to detail to ensure all aspects of onboarding are accurately processed. Key Responsibilities This role focuses on three key areas: administration, recruitment, and onboarding. Administration: Welcome candidates for interviews, oversee application forms, conduct right-to-work checks, and set up selection tests. Respond to recruitment mailbox enquiries within a 24-hour SLA. Prepare and update weekly reports. Manage job advertisements and monitor advert usage. Ensure same-day approval of roles within the ATS (SmartRecruiters). Raise purchase orders for recruitment-related expenses. Arrange visitor parking when required. Recruitment Assist internal candidates and hiring managers through the recruitment process. Support referral candidates, ensuring they receive a high-quality candidate experience throughout their recruitment journey. Prepare referral candidates for interviews and facilitate debrief discussions. Extend job offers to successful referral candidates and oversee their processing in SmartRecruiters. Deliver personalised feedback to unsuccessful candidates. Onboarding Ensure all necessary interview documentation is saved to enable a smooth employment offer process. Draft and issue accurate, compliant contracts of employment, confirming all role-specific details. Set up new starter profiles in the HR system (Dayforce) and distribute essential documents, providing candidates with easy access to necessary resources. Monitor the screening process, ensuring timely completion of reference requests and background checks, escalating delays when needed. What We’re Looking For Essential skills: Meticulous attention to detail and accuracy in generating contracts, reports, and documentation. Exceptionally organised, with the ability to prioritise workloads and meet SLAs. Ability to build strong relationships with candidates and hiring managers. Adaptable, able to manage multiple tasks efficiently in a busy recruitment team. Professionalism in handling sensitive information with discretion and confidentiality. Customer-focused approach, ensuring an excellent candidate and hiring manager experience. Clear and professional verbal and written communication skills tailored to diverse audiences. Proficiency in MS Office Suite, particularly Outlook, Excel, and Word. Desirable skills: Understanding of the recruitment lifecycle, including onboarding practices. Familiarity with recruitment or HR technology (e.g., SmartRecruiters or Dayforce). Awareness of employment laws, regulatory requirements, and principles such as consumer duty. Why this role is a great fit for aspiring HR professionals This role provides hands-on exposure to recruitment and onboarding processes, offering a strong foundation for a long-term career in HR. You’ll gain experience with HR systems and recruitment tools, developing key skills that are transferable to broader HR roles. About Us AJ Bell is one of the fastest-growing investment platform businesses in the UK offering an award-winning range of solutions that caters for everyone, from professional financial advisers, to DIY investors with little to no experience. We have over 561,000 customers using our award-winning platform propositions to manage assets totalling more than £89.5 billion. Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures. We’re committed to building a collaborative and inclusive workplace where everyone can thrive. Headquartered in Manchester with offices in central London and Bristol, we now have over 1,500 employees and have been named one of the UK’s 'Best 100 Companies to Work For' for six consecutive years and, just this year, recognised as a Great Place to Work®. Having listed on the Main Market of the London Stock Exchange in December 2018, AJ Bell is now a FTSE 250 company. At AJ Bell you can expect a friendly working environment with a strong sense of teamwork, we have a great sense of pride in what we do, and this is reflected in our guiding principles. What We Offer Salary: £24,720 - £26,000 per annum dependent on experience Starting holiday entitlement of 25 days, increasing up to 31 days with length of service and a holiday buy and sell scheme A choice of pension schemes with matched contributions up to 6% Discretionary bonus scheme Annual free share awards scheme Buy As You Earn (BAYE) Scheme Health Cash Plan – provided by SimplyHealth Discounted private healthcare scheme and dental plan Free on-site gym providing a wide range of free classes Employee Assistance Programme Bike loan scheme Enhanced maternity, paternity, and shared parental leave Discounted nursery fees at Kids Planet on Exchange Quay Loans for travel season tickets Death in service scheme Paid time off for volunteer work Charitable giving opportunities through salary sacrifice Calendar of social events, including monthly payday drinks, annual Christmas party, summer party and more Parking at Exchange Quay (Subject to availability) Talent development programmes built around you and your career goals, including access to personal skills workshops Peer recognition scheme, with rewards including restaurant and shopping vouchers or time off Monthly leadership breakfasts and lunches Casual dress code Access to a range of benefits from our sponsorship deals Hybrid working: At AJ Bell, our people are the heart of our culture. We believe in building strong connections by working together. That's why we offer a hybrid working model, where you’ll spend a minimum of 50% of your working time per month in the office. For new team members, an initial period will be full-time in the office to help you immerse yourself in our business and build valuable relationships with your colleagues. AJ Bell is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and all employees are empowered to bring their whole self to work. We do not discriminate on the basis of race, sex, gender identity, sexual orientation, age, pregnancy, religion, physical and mental disability, marital status and any other characteristics protected by the Equality Act 2010. All decisions to hire are based on qualifications, merit and business need. If you like the sound of the above, or want to know more about the company and the role, we'd love to speak to you.