Looking for a part-time office assistant to join my clients office in the heart of Egham.
Will be working 20 hours a week - 5 days a week 10AM-2PM
Client Details
A large, well-known company based in Egham.
Description
Oversee the general upkeep and organization of the office environment.
Manage office supplies, ensuring inventory levels are maintained and orders are placed as needed.
Coordinate with vendors and service providers for office maintenance and supplies.
Supervise and support administrative staff, ensuring efficient workflow and productivity.
Act as the first point of contact for office-related inquiries and issues.
Key Holder
Meet and greet for visitors and meeting room set up
Handling incoming and outgoing mail, including postage
Working with the finance team regarding invoicing
Health and Safety Awareness - reporting on relevant issues to maintenance and senior management as necessary
Watering plants - where applicable
Liaise with Marketing team
Manage incoming calls to the office
Manage security access to the office and records
Onboarding new starters
Inducting key holders and liaising with HR
Liaising with contractors - usually via internal Maintenance
Maintenance of Office Coffee machines
Process expense reports and assist with budget tracking.
Maintain and update office records, systems, and databases.
Organize team events and other company activities.Profile
Proven experience as an Office Manager or similar role.
Excellent organizational and time-management skills.
Strong verbal and written communication abilities.
Proficiency in IT tools/software, e.g., Microsoft Office, Google Workspace
Ability to multitask and prioritise under pressure.
Discretion, professionalism, and attention to detail
Ability to work with all levels of staff within the organisation
Ability to be flexible, understanding that sometimes requirements can change
Proactive manner, ability to use own initiative, and willingness to accept responsibilityJob Offer
Monday to Friday
20 hours per week
Immediate start