The Job:
We are delighted to be assisting our client with their need for a Commercial Property Legal Secretary.
About the Role:
We are seeking a skilled and motivated Commercial Property Legal Secretary / Assistant to join our client based in North Bristol. This role offers an excellent opportunity to work within a team, supporting their commercial property solicitor with a variety of administrative and legal tasks.
Key Responsibilities will include:
* Administrative Support: Provide comprehensive secretarial and administrative assistance to commercial property solicitors.
* Document Management: Prepare, proofread, and format legal documents, including leases, contracts, and agreements, ensuring accuracy and compliance with firm standards.
* Client Liaison: Act as the first point of contact for clients, handling inquiries professionally and maintaining confidentiality.
* Diary Management: Manage appointments, meetings, and deadlines, ensuring the efficient organisation of schedules.
* Correspondence: Prepare and manage correspondence, including emails, letters, and telephone calls.
* File Management: Open, maintain, and archive client files in compliance with legal and regulatory requirements.
* Land Registry and Searches: Assist in conducting property searches, Land Registry applications, and liaising with relevant authorities.
* Billing and Invoicing: Prepare bills and liaise with the accounts team to ensure timely invoicing.
* Assisting with onboarding new matters
The Person:
For this role, our client is seeking someone who has previous legal secretarial experience, ideally based in Commercial Property.
* Previous experience as a legal secretary/ legal assistant, ideally in a commercial property department.
* Proficiency in Microsoft Office Suite, case management systems, and legal software.
* Strong typing skills with high accuracy and attention to detail.
* Excellent organisational skills, with the ability to prioritise tasks and manage deadlines effectively.
* Strong communication and interpersonal skills, with a professional and client-focused approach.
* Familiarity with HMRC and Land Registry processes and property transactions is advantageous.
* Experience of residential property / post completion work is advantageous.
The Salary: To be discussed
The Hours: Monday – Friday 9am – 5pm (part time hours may also be considered)
The Location: Patchway, Bristol – 100% office based
The Benefits: 23 days holiday pay (plus bank holidays) + Christmas Close Down
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