Summary
This is an exciting opportunity for someone with a keen interest in pursuing a career within local government, engagement and events. You will experience a wide range of business administration and event management activities, working as a member of the Community and Place Team at Taunton Town Council.
Wage
£14,526.20 a year
Training course
Business administrator (level 3)
Hours
Monday to Friday, shifts to be confirmed.
37 hours a week
Possible start date
Tuesday 22 April
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Key Responsibilities:
* Assist with the daily scheduling for the Mayor and Deputy Mayor
* Prepare and share a weekly engagement itinerary for them
* Assist with creating engaging social media content, including videos and photos, showcasing their community engagement
* Coordinate travel arrangements, liasing with the Sergeant at Mace/Mayor Driver, for the Mayor and Deputy Mayor
* Assist with the maintenance of civic regalia, civic silver, robes and artefacts
* Assist with the planning and organisation of civic events
* Assist the Community and Place Manager as reasonably required, including providing support and cover to the Civic Lead
General and Personal Duties:
* Greet and deal with visitors to the Council office where required
* Ensure compliance with Data Protection and GDPR regulations
* Prioritise health and safety, reporting any concerns promptly
* Treat all individuals with equality and respect
Where you’ll work
THE DEANE HOUSE
BELVEDERE ROAD
TAUNTON
TA1 1HE
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
BRIDGWATER AND TAUNTON COLLEGE
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Delivery of this apprenticeship from Bridgwater & Taunton College will take a blended approach of face to face classes at the Bridgwater campus and online sessions. If travel is an issue, there is the ability to attend all online classes.
Requirements
Desirable qualifications
GCSE in:
* English (grade 4)
* Maths (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Customer care skills
* Team working
* Reliable
* Punctual
Other requirements
Some knowledge of local government law, procedures, functions, and structures would be desirable but is not essential.