Job summary ENT Support Secretary Division: Surgery and Anaesthetics Care Group: Surgical Services Band: 3 Salary: £24,071 - £25,674 per annum Interview Date: 24th November 2024 We are recruiting for a Support Secretary who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff. Main duties of the job The successful candidate will be responsible for supporting the Ear, Nose and Throat specialist team. Excellent typing experience is essential and you will need to be well organised and cope well under pressure. You should enjoy working as part of a multidisciplinary team and be confident liaising with general practitioners, consultants, patients and other hospital departments. Our values are B old, E very Person Counts, S haring and Open and T ogether. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust. We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process. To contribute to our exciting future and become part of our team, apply today. About us Do you have the ambition and vision to deliver our mission of the Best of Care by the Best of People providing excellent care, every time ? Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients. As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey. Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation. Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach: B - Bold E - Every person counts S - Sharing and open T - Together Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust. Date posted 30 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Fixed term Duration 6 months Working pattern Full-time Reference number 275-2410ENTSS Job locations Medway Maritime Hospital Windmill Road Gillingham ME7 5NY Job description Job responsibilities This is not exhaustive and may be subject to reasonable ammendments as neeed. To accurately complete the audio-typing of clinic within agreed turnaround times. To audio-type all clinics under the agreed template for the directorate to ensure uniformity of letters. To ensure the enclosures indicated by the clinician on the audio tape are sent out with the appropriate letter(s). To be responsible for sending out and distributing clinic letters. To ensure patient records are accurately maintained on PAS (OASIS), and any other relevant system(s) or databases, ensuring that patient demographics details are correct To check the clinic has been cashed up and the treatments status code and outcome code have been correctly inputted by the reception staff and escalate where appropriate as directed by the Team Leader. To ensure there is effective and robust communication, liaising with Pathway Co-Ordinators, Team Leaders, Service Manager, and any other colleagues, including escalation of any issues as necessary. To ensure that filing of all loose correspondence is carried out at the time of typing and that the files are kept in good order as detailed in the Trust Health Records Policy. Support to the Band 4 Pathway Coordinators to provide periods of cover during annual leave and sickness. Job description Job responsibilities This is not exhaustive and may be subject to reasonable ammendments as neeed. To accurately complete the audio-typing of clinic within agreed turnaround times. To audio-type all clinics under the agreed template for the directorate to ensure uniformity of letters. To ensure the enclosures indicated by the clinician on the audio tape are sent out with the appropriate letter(s). To be responsible for sending out and distributing clinic letters. To ensure patient records are accurately maintained on PAS (OASIS), and any other relevant system(s) or databases, ensuring that patient demographics details are correct To check the clinic has been cashed up and the treatments status code and outcome code have been correctly inputted by the reception staff and escalate where appropriate as directed by the Team Leader. To ensure there is effective and robust communication, liaising with Pathway Co-Ordinators, Team Leaders, Service Manager, and any other colleagues, including escalation of any issues as necessary. To ensure that filing of all loose correspondence is carried out at the time of typing and that the files are kept in good order as detailed in the Trust Health Records Policy. Support to the Band 4 Pathway Coordinators to provide periods of cover during annual leave and sickness. Person Specification Qualifications Essential Educated to GCSE level including English or equivalent qualification/experience Qualification in audio-typing or proven experience of audio-typing within a healthcare setting Knowledge Essential Computer literate including ability to use Microsoft packages such as Excel Maintenance of patient confidentiality at all times Experience Essential Proven experience of using Medical Terminology Previous office experience Skills Essential Good communication skills - written and verbal Good interpersonal skills Good organisational skills, self-motivation, drive for performance and improvement, reliable and flexible in approach and attitude Person Specification Qualifications Essential Educated to GCSE level including English or equivalent qualification/experience Qualification in audio-typing or proven experience of audio-typing within a healthcare setting Knowledge Essential Computer literate including ability to use Microsoft packages such as Excel Maintenance of patient confidentiality at all times Experience Essential Proven experience of using Medical Terminology Previous office experience Skills Essential Good communication skills - written and verbal Good interpersonal skills Good organisational skills, self-motivation, drive for performance and improvement, reliable and flexible in approach and attitude Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Medway NHS Foundation Trust Address Medway Maritime Hospital Windmill Road Gillingham ME7 5NY Employer's website https://www.medway.nhs.uk/ (Opens in a new tab)