We are seeking a friendly, helpful, hardworking, and committed individual who will work as part of the administrative team. If appointed, you will undertake the role of Student Welfare Co-ordinator as well as providing administrative support and reception duties.
The role would suit an enthusiastic individual who can work calmly under pressure and meet deadlines, who can communicate effectively with students, parents, and staff; and has a flexible approach to work to enable effective delivery of service.
Our perfect candidate will:
* have knowledge and experience of first aid and medical needs
* be able to demonstrate a positive can-do attitude
* possess excellent verbal and written communication skills
* be able to use Microsoft Office and have knowledge of other school systems
* be committed to the safeguarding of our students
* exercise confidentiality and adhere to all school policies and procedures
Working Time: Normal working hours 36.5 hours per week Monday to Friday. Term time only plus two weeks to be worked per school year, must have flexibility to attend any other meetings/events outside normal working hours when required.
Core Purpose:
* to undertake medical needs duties ensuring that the school’s systems and practices comply with all Department for Education guidance, and that of other relevant bodies
* to provide effective and timely administration support in Student Services
Core Responsibilities: Medical Needs Co-ordinator:
* to be the lead first aider responding to medical incidents
* to assess students with medical needs and ensure that care plans are obtained, and risk assessments are carried out
* to contact emergency services as and when required, communicating clearly access arrangements and the location of the casualty
* ensure all medical supplies are maintained, stored correctly, and in date throughout the school including ensuring first aid kits are checked and replenished in the school minibuses
* ensuring students' medication is safely stored, supply levels maintained, and in date
* ensuring parents are made aware and replacements provided when required
* ensure medical records are maintained correctly in SIMS and confidentially stored
* ensure all students with medical needs are recorded on SIMS Coordinate all accident forms and keep accurate records of all incidents and accidents
* ensure that incomplete accident forms are referred to for full details before forwarding on for the accident investigation to be completed
* ensuring first aid staff follow all procedures and maintain standards
* ensure details of students and staff with asthma, allergies, and epilepsy are displayed in the reprographics room
* organisation of student vaccination program, including ensuring consent forms are completed, records are updated on SIMS and all guidance is followed Coordinate with the School Nurse to organise pupil sessions and referrals
* prepare the first aid summary required for the Health and Safety committee
* organise and ensure accurate records are kept of all first aid and anaphylaxis training
* organise training for First Aiders and ensure that there is a sufficient number of on-call first aiders to support emergency evacuations for students and staff with mobility issues
Core Responsibilities: Student Services Administrative Support:
* liaise with families who have outstanding balances on their Parent Pay account and support them with account activation
* Support parents/carers with FSM queries and applications
* assist with hospitality requests including setting up and ordering via the catering team
* to assist with reprographic requests in line with the school procedures
* deal with mobile phone and minibus booking requests
* provide assistance with the duty rota cover
* Carry out stock checks on a termly basis
* to assist with day-to-day enquiries in Student Services including sales of resources to students, giving out ties/stationery etc
* collate bulk stationery orders for the wider administrative team
* print student and staff ID cards
* Support with the Year 7 transition process including attendance at the new parents Induction Evening
* Support with the annual uniform grant and ensure that all parties are sent relevant information in a timely manner
* to support emergency evacuations
* Support the wider administration team as directed by the Business Support Manager
Other Responsibilities:
* assist with duties as appropriate
* responsible for student behaviour and welfare in public places during break, lunch, change of lesson, beginning and end of school day as directed
* attend meetings as and when required
* participate in professional development opportunities, willingness to develop additional skills and expertise
* keep up to date with current educational developments and legislation affecting your area of responsibility
* contribute to school development through identified communication and consultation channels
* Treat students, parents, and colleagues fairly, equitably, and with dignity and respect
* to respect the confidential nature of information relating to the school, students, and customers
* be aware of and support difference and ensure equal opportunities for all
* contribute to the overall ethos/work/aims of the school
* develop constructive relationships and communicate with other agencies/professionals
* Be aware of safeguarding and promoting the welfare of children and to report any concerns in accordance with the school’s safeguarding policy
* to comply with the school’s Health and Safety policy and statutory requirements
* to undertake any other duties not detailed above commensurate with the level of the post
We welcome visitors to the school. Please contact us if you would like to arrange a visit.
This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.
Please visit our school website for further information regarding the role and details about our school.
Please note that this role may close early if we receive sufficient applications before the closing date. Interviews will take place on Thursday 6th February 2025.
This school is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS; Prohibition check (where applicable); Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work. All applicants will be required to provide two suitable references. An online search will also be carried out on all shortlisted candidates.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013, and 2020. Further information about filtering offences can be found in the DBS filtering guide.
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