VANRATH is delighted to partner with our long-standing client, a truck and bus dealer that is at the top of their field. Our client is seeking to add a Sales Administrator to the team.
Position Details:
1. Location: Ballyclare Office
2. Hours:
1. 36 hours per week
2. Monday - Friday (flexible hours)
Key Responsibilities:
1. Place and monitor new vehicle orders using brand manufacturer IT systems
2. Set up customers in relevant systems for accurate invoicing
3. Plan orders effectively at the factory and liaise with suppliers, amending orders as needed
4. Manage purchase orders and coordinate with external and local suppliers
5. Communicate progress, manage risks, and update all key stakeholders regularly
6. Ensure compliance with homologation and Whole Vehicle Type Approval legislation
7. Register and tax vehicles correctly and liaising with the DVLA/DVSA
8. Issue invoices and follow up on payments
9. Provide administrative support to our new trucks sales team - updating various spreadsheets, providing dedicated cover for other team members for holiday periods, etc.
10. Maintain and update customer databases with accurate and up-to-date information
11. Perform general office duties, electronic filing, reports, and any other ad hoc duties
Ideal Candidate Profile:
1. Previous relevant sales support experience would be highly desirable
2. Previous experience of completing administrative support tasks efficiently on a daily basis within a busy office environment is essential
3. Be educated to GCSE standard or equivalent, including Maths and English
4. Possess the ability to communicate effectively at all levels, both verbally and written, and both internally and externally
5. Possess an excellent level of computer proficiency and demonstrable experience of using Microsoft Office packages
6. Previous experience of using a Customer Management system would be desirable
7. Possess strong organisational skills and excellent attention to detail
8. Have the ability to structure workload efficiently and be able to adapt to changing priorities
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