We are committed to providing outstanding client service, and we’re looking for a professional and approachable receptionist to join our team. This is a varied role that combines both telephony and front-of-house duties, ensuring our office runs smoothly and creating a welcoming environment for our clients, visitors, and staff.
Responsibilities:
* Telephonist Duties:
* Answer all incoming calls promptly and professionally, ensuring they are directed to the right person.
* Check voicemail messages regularly and follow up as needed.
* Forward faxes and monitor email inboxes, directing relevant messages to the appropriate team members.
* Front-of-House Duties:
* Welcome visitors with a friendly and professional approach, ensuring they have a positive experience at all times.
* Manage the visitor registration process, including issuing visitor badges and keeping track of entry details.
* Ensure the reception area is tidy, organized, and presentable, including arranging literature and maintaining the appearance of the space.
* Oversee meeting room bookings and the coordination of refreshments for meetings, ensuring all facilities are ready and well-equipped.
* Maintain office supplies and work with the team to ensure a steady stock of beverages, snacks, and office essentials.
* Administrative Support:
* Assist with administrative tasks such as managing deliveries, distributing mail, and ensuring the office is fully stocked.
* Collaborate with the Facilities Manager to support office maintenance and deal with any facilities issues as they arise.
Skills & Experience:
* Previous experience in a receptionist or customer service role is an advantage.
* Excellent communication skills with a professional, friendly manner.
* Strong organizational and multitasking abilities.
* Proficiency in Microsoft Office and basic office equipment.
* Ability to maintain confidentiality and ensure the security of sensitive information.
If you’re a proactive and organized individual, with a passion for providing exceptional client service, we would love to hear from you!