Job Description
Job Title: Administration Assistant
Location: Port of Tilbury
Role Type: Full time / Permanent
Salary: £25,000-£28,000
Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.
About The Role
We are looking for two organised and proactive individuals to join our team at Berth 26, providing effective operational and clerical support to the CCEP management team. You will ensure the accurate and timely input of critical financial, planning, and payroll data into key systems, helping the operation run smoothly and efficiently.
Key responsibilities:
* Provide accurate statistical information to the management team as required
* Liaise with Facilities Management to raise, track and communicate maintenance requests
* Assist with customs clearance administration for imports and exports
* Upload customer data into the Warehouse Management System (WMS)
* Collate and investigate ship statistics for invoicing purposes
* Collate self-bill data and resolve discrepancies for invoicing
* Maintain personnel data relating to overtime, sick pay, and holiday records
* Manage time and attendance systems and generate reports
* Order and allocate PPE in line with individual requirements and budget
* Raise purchase orders and manage associated invoicing tasks
What are we looking for?
We are recruiting two talented individuals: one to focus on payroll and personnel data tasks, and the other to support accounting and financial administration activities. Both successful candidates will receive full support and training to help them settle into their roles and develop within the team. If you have strong administrative skills and a desire to grow, we would love to hear from you.
Skills and Qualifications:
* Excellent organisational and administrative abilities
* Strong numerical and written communication skills with high attention to detail
* Ability to negotiate and influence staff, customers, and suppliers
* Good working knowledge of Microsoft Office packages
* Confident using PC-based systems and databases
* Knowledge of customs clearance processes is desirable
* Experience with time and attendance or payroll systems (for Payroll role)
* Understanding of invoicing and financial data (for Accounting role)
* Ability to prioritise tasks and work flexibly across different clerical duties
* Commitment to accuracy, confidentiality, and continuous improvement
* Full right to work in the UK
What Forth Ports can offer you:
At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy:
* A competitive salary
* Generous annual leave entitlement
* A defined pension scheme and life assurance
* Health promotion events and employee wellbeing initiatives
* Access to our Employee Assistance Programme (EAP) for you and your family
* Cycle to work scheme and on-site free parking
* Attractive Family Friendly Policies
* Employee discount platform offering discounts on UK-wide restaurants, car rentals, and holidays
* GymFlex health club memberships
We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.
How to Apply:
If you are an experienced Administrator and looking to continue your career as part of an experienced and supportive team, we would love to hear from you. Please submit your CV and a cover letter when submitting your application via the ‘Apply Now’ link.
Skills Needed
About The Company
Over our 50 years of experience we have witnessed our ports grow to become important assets to support and deliver growth both for the UK and local economies. The growth impact has been achieved due to the continued investments in our infrastructure, making sure that our ports are able to continually develop their services and support the growth of many industries.Our people have played a significant role. They have delivered the highest quality of service through their expertise, loyalty and flexibility and, without them, we could not have built the strong reputation and the long term agreements with many customers that we have today.
Company Culture
Welcome to Forth Ports Careers. As a leading port operator, we employ over 1,100 people across our ports in Scotland and the Port of Tilbury in London.A career in a port business is very rewarding. There is real variety within each role and significant opportunities for promotion and career development. Don’t just take our word for it; view the “Some of our People” section and the video below to gain insight into the kinds of jobs our employees do, how they’ve grown with us, and what motivates them each day.The port business can be seen as a barometer for the economy and this drives us to be adaptable and fast paced as we identify new business opportunities.
Desired Criteria
Required Criteria
* Strong organisational and administrative skills with excellent attention to detail
* Confidence using Microsoft Office and PC-based systems, including data entry and reporting
* Ability to manage and prioritise multiple tasks, with a flexible and proactive approach to supporting the wider team
* Full right to work in the UK
Closing DateThursday 1st May, 2025