We are currently seeking a talented Office Manager to join our team at Adept Consulting Engineers in Leeds. This pivotal role demands strong HR and QA skills, coupled with proven leadership in managing office operations.
As our Office Manager, you will be instrumental in supporting our team of engineers, ensuring seamless daily operations, and upholding our high standards of quality.
The work is office-based, with the potential to work from home one day a week. You will work as part of a positive and passionate team to provide the very best service to our clients.
SKILLS AND RESPONSIBILITIES
Quality Assurance & Compliance:
Oversee QA management, ensuring internal and external audits are conducted effectively and in compliance with industry standards.
Maintain documentation and implement corrective actions from audit findings.
Ensure adherence to office policies, employment laws, and regulatory requirements.
Develop and uphold best practices to maintain high operational standards.
Human Resources Administration:
Manage the full employee life cycle, from recruitment and onboarding to termination processes.
Assist in HR administration, including maintaining accurate employee records, handling payroll documentation, and administering company policies.
Ensure compliance with employment laws, workplace regulations, and data protection policies.
Provide HR support to employees, addressing concerns, and guiding them through HR-related procedures.
Assist in training initiatives and employee engagement programs to foster a positive work culture.
Office Operations & Facilities Management:
Oversee all aspects of office management, including scheduling, correspondence, and recordkeeping.
Take detailed minutes in board meetings and ensure follow-ups on action points.
Maintain a well-organized and efficient workspace, ensuring office supplies are stocked and facilities are well-maintained.
Oversee office equipment, ensuring smooth operation and timely maintenance, while liaising with IT support as needed.
Act as the primary point of contact for internal and external stakeholders, maintaining professional relationships.
Administrative Support & Documentation:
Prepare reports, presentations, and office-related documents with accuracy and efficiency.
Maintain thorough record-keeping of important documents, including contracts, HR files, and office policies.
Ensure accurate data entry and filing systems for easy retrieval of information.
Communication & Stakeholder Engagement:
Demonstrate strong verbal and written communication skills when interacting with teams, clients, and vendors.
Act as a liaison between management and employees, ensuring transparency and clear
communication.
Technology & Software Proficiency:
Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
Assist in managing digital records and ensuring document security and confidentiality.
Work closely with IT teams to support office-wide technology initiatives and troubleshooting.
THE PERSON
* Strong organizational and multitasking abilities, with a proactive approach to problem solving.
* Reliable and enthusiastic
* Motivated, collaborative, passionate
* A confident team player with superb interpersonal skills
* Excellent attention to detail, ensuring accuracy in documentation and operations.
* Ability to work independently and make decisions while managing multiple priorities.
* Exceptional time management skills and the ability to meet deadlines.
* Strong understanding of HR best practices, employment laws, and compliance.
* Ability to maintain confidentiality and handle sensitive information discreetly.
* Proficiency in office administration and facilities management.
QUALIFICATIONS, SKILLS AND EXPERIENCE
Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred)
* Proven experience in an Office Manager, HR Administrator, or similar role.
* Experience in QA management and conducting internal and external audits (preferred).
* Familiarity with HR policies, legal compliance, and workplace regulations.
* Prior experience in handling stakeholder communications and administrative tasks at a senior level