Site Contract Administrator - The Glades Shopping Centre
Job Purpose: To provide administration support to Site Operations.
Duties & Responsibilities:
* Place suppliers orders using the CAFM system.
* Input time sheets onto the relevant systems.
* Produce quotations in the required format and in line with agreed process.
* Upload information to the clients' systems as required.
* Update the clients' CAFM system as required in a timely manner.
* Compile reports as required to enable the Company to fulfil its contractual obligations.
* Liaise with the operations team from engineer to director level.
* Raise AWS sheets in a timely and accurate manner and chase old AWS's.
* Focus on WIP and keep it below 3 months.
* Compile all information required for credit notes to be raised.
* Deal with invoice queries and achieve a suitable resolution.
* General filing and organisation of work and raising of invoices for completed works in a timely manner.
* Carry out other general administration duties as required from time to time.
* Ensure that the Company is presented in a good light at all times.
* Follow Company administration procedures.
* Carry out any other reasonable instruction from the line manager, their line managers or members of the senior management team.
* Attend team briefings as required.
* Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.
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