Administrator (12 month fixed term contract) Leeds, Edinburgh, Manchester or Aberdeen Salary range: £22,000-£26,000 depending on experience and location Role Overview Vario is a market leading alternative legal services provider within the law firm, Pinsent Masons. It is unique in the legal sector. Vario is a practice group within Pinsent Masons which incorporates; Flexible Services, Consulting and Technology, Legal Project Management and Managed Legal Services (âMLSâ). This role will work closely with two PAs to provide administrative support to all of the teams within the Vario group. We are looking for an experienced Administrator to provide proactive administrative support to the team. Responsibilities will include: Setting up new client instructions, including conflict checks, setting up client rates and folders Assisting with billing and queries regarding contract rates, time and disbursements Supporting with meeting coordination for the team, including room bookings, AV and refreshments Arranging travel/accommodation and keeping stakeholders advised of itineraries and any changes in scheduling Preparing, submitting and chasing payment of expenses Using Docusign to arrange signatures for engagement letters Coding and submitting sales invoices to the Accounts Payable team for processing Updating client relationship management systems (InterAction and Mercury) Attending internal client or project meetings to take notes, distributing minutes and collating follow-up action points Working with internal managers on new joiner induction materials and associated travel Managing production of documents, ensuring all are consistent with our house style Maintaining regular reporting i.e. monthly headcount/team org structures Building and maintaining effective relationships with both internal and external clients and developing knowledge of their business Contributing to team engagement by coordinating social events, collection pots and ad hoc purchases Photocopying, scanning and printing This is a 12 month fixed term contract. Our standard working hours are 9.00am-5.00pm, however, we are happy to consider flexible working requests including those looking to work a 3 or 4-day working week. Candidate Overview We are looking for candidates who ideally hold the following skills and experience: Administration experience Experience of working in a professional services business Experience of working with Microsoft packages What can we offer you? Tailored career development and support within our award-winning team Agile working (the opportunity to work from home, subject to diary commitments) Carersâ leave (up to five paid daysâ leave towards caring responsibilities) 25 daysâ annual leave entitlement and the opportunity to purchase or roll over 5 days Contributory pension of up to 5% Private healthcare policy Death in service cover (4 x base salary) Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan Cycle to work scheme Career Progression Team Administrators at the firm develop many transferrable skills which often lead to successful careers in the following areas: PA Services Paralegal Business development Talent acquisition Project management What happens next? Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email. We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate. Our strength lies in our differences. We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. Itâs with different perspectives that weâll find solutions to our clientsâ most complex challenges. Itâs how weâll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents. Our in-house recruiter, Bhavika Upton, would be happy to have an informal chat about this role, provide this job advert or our application form in an alternative format, and/or discuss any reasonable adjustments to be made either during the recruitment process or after offer stage. You can contact Bhavika by emailing careerspinsentmasons.com LI-BOBU IND