Our client, a leading accountancy and business consultancy firm is seeking a Facilities Assistant to work on a hybrid basis from their London City office.
This is an entry level position, ideal for someone who has some experience in facilities or office administration but who is looking to build a career in facilities.
The Facilities Assistant plays a critical role in supporting the Facilities department. You will be part of a team responsible for ensuring smooth operations across a variety of facilities tasks.
The role requires versatility, as you'll frequently switch between tasks to meet the needs of internal stakeholders. You should be proactive, organised, and adaptable, with occasional weekend work expected.
Key Responsibilities:
* Process and distribute incoming post
* Handle franking, printing, and dispatch of post (special, recorded, and international)
* Manage courier services
* Maintenance of the storeroom, ensuring cleanliness and order.
* Deliver paper to printers and restock stationery cupboards as needed.
* Manage stationery orders and maintain adequate office supplies.
* Set up furniture and AV equipment for social hubs and meeting rooms.
* Handle document scanning, photocopying, and reprographics tasks such as binding.
* Coordinate with offsite storage facilities for sending and retrieving boxes.
* Log and track tasks via the helpdesk system.
* Support office moves and relocations.
* Operate the Building Management Systems (BMS) for the office.
* Perform additional ad hoc duties as required.
About you:
* You will have had some experience in a facilities or office administration/ maintenance role, ideally in a professional services environment.
* You will have good customer service skills and you will be organised and professional.
* Excellent interpersonal and communication skills, with the ability to engage with individuals at all levels.
* Ability to handle tasks requiring heavy lifting.
* Proficiency in Microsoft Word, Excel, and Outlook.
* Familiarity with office equipment, including photocopiers and scanners.
For an opportunity to join an industry leader who will provide you with outstanding career development support, we would love to hear from you. Apply today.