Summary
This is your opportunity to start your career in Business Admin & Planning. At Colas Rail UK, we make the investment in training and development of our apprentices so that you will succeed in all you do. You will be integral in the maintenance of our railway, supporting our engineers and technical team.
Wage
£24,000 a year
As part of the apprenticeship scheme at Colas Rail you will receive additional pay rises annually over the course of your scheme (performance dependant).
Training course
Business administrator (level 3)
Hours
You will be contracted to 40 hours per week. Your roster will include up to 39 out of 52 separate weekends. Days and times to be confirmed.
40 hours a week
Possible start date
Monday 26 May
Duration
1 year 6 months
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
The successful candidate will join our team working for Rail Services and will be mentored by our experienced team to realise their potential. You will work as part of our integral planning team who ensure all our shifts are delivered safely, competently and efficiently in line with our business needs.
The role includes:
* Liaise with the Fatigue controller to check against the fatigue index to identify any risks and manage appropriately before the rosters are issued.
* Utilise staff from all Areas/Departments to keep Volunteers/Operators/lodging/ excessive travel to a minimum.
* Ensure as much as possible that dedicated crews are on dedicated machines.
* Manage all Rail Grinding & Milling operational staff (RG&M) annual leave and input onto roster if acceptable and return conformation of annual leave within seven days either granted or declined.
* Attend weekly planning / rostering meetings with the management team.
* Check the Plans / Rosters in collaboration with the Planners/ Operational Managers prior to distribution to all Rail Grinding & Milling staff.
* Identify and manage anomalies within the planning and rostering stage.
* Participate in daily /weekly/periodic operational planning meetings when required.
* Input rostered hours into the OTMS database.
* Attend interface meetings with the customers as required.
* Liaise with other Regional Planning and Rostering Coordinators to optimise manpower utilisation and minimise the requirement for external resources and operator’s competence.
* Identify any shortcomings in the planning & rosters and inform the Business and Operations Managers.
* Every day will be different, and you will get the chance to see how your career really comes to life on the railway!
Where you’ll work
Rail Plant Depot
Mill Road
Rugby
CV21 1BE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
DERBY BUSINESS COLLEGE LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Upon completion of your apprenticeship, you will receive a Business Administration Level 3 apprenticeship award and registration to a professional body.
Each apprenticeship will have a combination of learning through block release dates at a college or training provider, as well as bespoke ‘On the Job’ training – developing you through the key competencies of your specialism, which you will need to deliver on-site for one of our many contracts. This will meet both the knowledge and experience requirements of your Apprenticeship Programme.
Qualifications:
* Level 3 Business Administration (Competence).
* Level 3 Business Administration (Knowledge).
Requirements
Essential qualifications
GCSE or equivalent in:
* English (grade 4 (C) and above)
* Maths (grade 4 (C) and above)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* Attention to detail
* Organisation skills
* Problem solving skills
* Presentation skills
* Administrative skills
* Number skills
* Analytical skills
* Logical
* Team working
Other requirements
Personal qualities •Committed to a two/three year programme •Happy to work shifts (weekends, nights and bank holidays) •Have a positive approach to work and learning •Ambitious and drive •Enthusiastic •A desire to continually develop and grow •Team player •Good communication skills (written/verbal) •Great time keeping