Job summary Lincolnshire Partnership NHS Foundation Trust provides specialist mental health; learning disability services for more than 730,000 people in Lincolnshire. Lincolnshire Partnership NHS Trust is well on the road to fully embracing the Transforming Care Agenda. We are looking for a motivated person to join our team. You must be organised and experienced in working in a busy office environment. You will also need to have good communication and telephone skills and the willingness to develop. You must be able to work a regular shift pattern of 9am - 5pm Monday and Friday and this will be office based. There may be occasions where holiday cover is needed within the team. Please contact Maxine Simpson on 07583082255 or maxine.simpson1nhs.net Main duties of the job To provide a full and efficient secretarial service to the LD West hub Team including dealing with incoming mail, the provision of minute taking, preparation and distribution service and maintaining details of the team's whereabouts. To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations and seeking further information where required. To ensure patient and staff confidentiality is maintained at all times adhering to Trust and national policy regarding same. To manage own workload, seeking advice when required, performing routine office procedures including typing of reports, letters and other documents from electronic dictation, opening and distributing correspondence, dealing with outgoing post, photocopying and filing and in accordance with current trust procedures. To have a thorough working knowledge of electronic systems including MS Office apps, Clinical systems and Datix and to update these systems in a timely and accurate manner where required, although training will be given if unfamiliar. To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies. Any other office based tasks subject to service demand. About us Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do. You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff. Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more. Date posted 27 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum pro rata Contract Permanent Working pattern Part-time Reference number 274-11325-SP Job locations St Georges Site, Bungalow 2 Long Leys Road Lincoln LN1 1FS Job description Job responsibilities Please view the job description and person specification for full details. When completing your application, please demonstrate how you meet the role criteria. We can also offer you many staff benefits to help support you which include: Early access to Psychological Therapies and Physiotherapy Competitive annual leave allowance Car leasing scheme NHS pension scheme Free eye tests Money saving options through our salary sacrifice scheme Discounts on major high street retailers and restaurants Job description Job responsibilities Please view the job description and person specification for full details. When completing your application, please demonstrate how you meet the role criteria. We can also offer you many staff benefits to help support you which include: Early access to Psychological Therapies and Physiotherapy Competitive annual leave allowance Car leasing scheme NHS pension scheme Free eye tests Money saving options through our salary sacrifice scheme Discounts on major high street retailers and restaurants Person Specification Qualifications Essential RSA11/ III or equivalent Good standard of education/Word processing/IT skills Conversant with Microsoft Office, particularly Word/Excel/PowerPoint/electronic diary management etc Experience Essential Extensive amount of working in an administrative position Desirable Audio typing skills Knowledge of Trust database systems Skills Essential Demonstrate good written and verbal communication skills Use own initiative and manage time effectively/Professional, calm telephone manner Able to demonstrate organisational skills/Approachable manner To be able to travel to participate in meetings and training in other parts of the county Desirable Minute taking skills Person Specification Qualifications Essential RSA11/ III or equivalent Good standard of education/Word processing/IT skills Conversant with Microsoft Office, particularly Word/Excel/PowerPoint/electronic diary management etc Experience Essential Extensive amount of working in an administrative position Desirable Audio typing skills Knowledge of Trust database systems Skills Essential Demonstrate good written and verbal communication skills Use own initiative and manage time effectively/Professional, calm telephone manner Able to demonstrate organisational skills/Approachable manner To be able to travel to participate in meetings and training in other parts of the county Desirable Minute taking skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Lincolnshire Partnership NHS Foundation Trust Address St Georges Site, Bungalow 2 Long Leys Road Lincoln LN1 1FS Employer's website https://www.lpft.nhs.uk/ (Opens in a new tab)