Robert Half is partnering with a financial services firm based in London looking for their next Office Coordinator to join the team. PLEASE NOTE: 5 days in office We are seeking an organised, proactive, and detail-oriented Office Coordinator to join a dynamic team. This role will be the central point of contact for all office operations, ensuring that the workplace runs efficiently and effectively. You will play a key role in supporting daily administrative functions, coordinating office activities, and assisting in facilities management. This role is ideal for someone who enjoys a varied workload and thrives in a fast-paced office environment. Key Responsibilities: Oversee the smooth operation of the office. Coordinate maintenance, cleaning, and other office services as needed. Provide general administrative support to all departments, including managing calendars, organising meetings, and preparing documents. Handle phone calls, emails, and mail correspondence. Greet visitors, answer calls, and direct inquiries to the appropriate team members. Ensure the reception area is tidy and presentable at all times. Monitor and order office supplies, ensuring that stock levels are maintained. Liaise with suppliers and vendors to ensure cost-effective procurement and timely deliveries. Assist in organising company events, meetings, conferences, and team-building activities. This includes arranging catering, logistics, and travel accommodations for staff and clients. Support the implementation of office health and safety procedures, ensuring compliance with regulations. Maintain first aid kits, fire safety equipment, and emergency protocols. Act as the point of contact for external service providers such as cleaning staff, catering services, and office equipment suppliers. Ensure that contracts are managed and service standards are maintained. Coordinate the setup of workstations for new employees, ensuring that their needs are met and that office space is properly arranged. Assist with office relocations or reconfigurations as required. Organise travel and accommodation for staff when necessary, ensuring cost-effective arrangements and timely bookings. Provide ad-hoc support to employees and management, assisting with various tasks and ensuring that office systems run smoothly. Requirements: A minimum of a high school diploma (GCSEs or equivalent). A degree or relevant qualifications in business administration or office management is a plus. Proven experience as an office coordinator or administrator, ideally in a professional services or non-financial services environment. Experience managing office supplies, organising events, and handling administrative duties is desirable. Skills : Strong organisational and multitasking skills, with the ability to prioritise and manage competing tasks. Excellent communication skills, both verbal and written, with the ability to interact with staff at all levels. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage office budgets and work with suppliers. Detail-oriented with a high degree of accuracy in administrative tasks. Ability to maintain confidentiality and handle sensitive information appropriately. Benefits: Competitive salary Comprehensive benefits package (healthcare, pension, etc.).