Employer: Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Doncaster Royal Infirmary
Town: Doncaster
Salary: £24,071 - £25,674 Pro Rata Per Annum
Salary period: Yearly
Closing: 12/03/2025 23:59
Medical Secretary - Pre-op Assessment
Band 3
Job overview
The post holder will be responsible for checking, monitoring and progressing all aspects of the patient pathway through pre-assessment taking a cross cutting approach in line with clinical instruction and in accordance with national and local waiting times.
The post holder will have expert understanding of the 18 weeks Referral to Treatment (RTT) rules and ensure application of this knowledge with pre-assessment, promoting best practice amongst peers and offering guidance for clinical teams.
The post holder will work closely with other members of the admin teams and Team Leader.
The post holder will have skills in all areas of administrative functions to enable them to support the patient pathway, using Standard Operating Procedures (SOPs) to ensure that functions of the role are carried out correctly and consistently within given timescales.
Main duties of the job
General Clerical/Admin Duties
* Attend meetings for service development as required and deputise for the Team Leader during periods of absence.
* Liaise as appropriate with any relevant member of the Trust or external to Trust, to ensure efficient and timely flow of patient pathway.
* Be aware of and adhere to the Trust’s Policies, Procedures and Disciplinary rules, and promote awareness amongst peers.
* Participate in training/induction of new staff.
* Undertake collection and collation of data by maintaining spreadsheets to track referrals into pre-assessment, ensuring they are actioned in a timely manner for TCI.
* Distribution of appointments to book to Band 2 Booking Clerks.
* Management of Fire Hatch patients to ensure queries are answered in readiness for surgery.
* Process all DrDr digital questionnaires, distributing to nursing staff as appropriate.
* Be an active team member and undertake any other duties that may be reasonably requested to facilitate the smooth running of the Trust ensuring confidentiality at all times, maintaining good relationships with patients and other members of staff.
* Promote data quality by adhering to best practices and operating standards.
* Undertake collection and collation of data recording cancellations at pre-assessment clinics along with reasons.
* Reconciliation of clinics.
Working for our organisation
DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:
* Extensive range of learning opportunities
* NHS Pension Scheme
* Generous holiday entitlement in line with Terms & Conditions
* Comprehensive health and wellbeing support
* NHS Car Lease schemes and a range of salary sacrifice schemes
* Discounts on restaurants, getaways, shopping and finance through external providers.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Person specification
Knowledge & Experience
* Proven recent experience in a secretarial/administrative role
* Working knowledge of Microsoft Office software – Word and Excel in particular
* Proven experience in an administrative role within a healthcare environment, more specifically, pre-op assessment.
* Working knowledge of a mainframe IT system.
* Supervisory Experience and knowledge of recruitment processes.
Qualifications/Training
* Good standard of general education including GCSE Maths & English at Grade C or above (or equivalent qualification or relevant experience)
* Customer Care Qualification
* ECDL
* Office Management or similar qualification
Personal Attributes & Skills
* Able to communicate effectively both written and verbally.
* Accurate and careful working to ensure high standard of work produced.
* Evidence of liaising with more than one discipline.
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* Please note that all correspondence will be sent to you via email. If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system. In submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
* We reserve the right to close down this advert early should there be a high number of applicants.
* The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
* All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
Employer certification / accreditation badges
Application numbers
This vacancy may close early if we receive a high number of applicants, please complete and submit your application in good time to avoid disappointment.
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