Job summary
We are looking for a dynamic and flexible Administrator to join our Retained Estates Team in Southmead Hospital, Bristol. The Retained Estates is a multi-disciplinary team who assess and manage the maintenance within site and offsite properties. You will support senior managers in a wide range of administrative tasks. The post holder will offer administrative support across the locality and will need to be flexible with regards to working across bases. The post holder must be able to communicate effectively with colleagues from different departments and able to express yourself equally well verbally and in writing. This is a busy role with a need for excellent IT skills and the ability to learn new IT systems efficiently. You must be adept at multi-tasking and excellent at managing your time and prioritising tasks to facilitate the smooth running of this key team function. As part of your role, you will be expected to work Monday to Friday 8:00 am to 4:00 pm. The role is based at Beaufort House, in Southmead Hospital.
Main duties of the job
1. Provide full reception and administration support in all aspects of the administration and general running of the Estates Department.
2. Monitor annual leave and absences of the trade team.
3. Use Community Electronic systems i.e. eRoster, Teams, Planet.
4. Manage telephone, e-mail and in-person queries.
5. Log the faults/requests and close work orders once the work is completed.
6. Maintain spreadsheets and electronic documents.
7. Prioritise workload, work without direct supervision.
8. Attend meetings and training as required.
9. Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date.
10. The control of the keys and badges will be in the post holder's charge.
11. Liaising with other departments, resolving queries and assisting the Workflow Coordinator and other managers.
12. Data entry is also a fundamental part of the role, with special attention to detail.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Date posted: 26 March 2025
Pay scheme: Agenda for change
Band: Band 3
Salary: £24,071 to £25,674 a year per annum (FTE) or pro-rata for part-time roles
Contract: Fixed term
Duration: 12 months
Working pattern: Full-time
Reference number: 339-FM3657-CCC-A
Job locations: Southmead Hospital, Southmead Road, Bristol, BS10 5NB
Person Specification Shortlisting criteria Essential
* NVQ level 3 in Business Administration or equivalent
* Microsoft Outlook skills and experience of diary management
* Excellent organisational skills
* Experience of small project administration and/or organising work streams
* Ability to work accurately with attention to detail
* Ability to meet deadlines with conflicting priorities
* Ability to communicate effectively at various levels within the organisation
* Professional and polite manner
* Resilient, proactive and open to new ways of working
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Employer details
Employer name: North Bristol NHS Trust
Address: Southmead Hospital, Southmead Road, Bristol, BS10 5NB
Employer's website: https://www.nbt.nhs.uk
#J-18808-Ljbffr