Job Description Title of Position: Projects Administrator Title Position Reports to: Nicola Bilewicz Job Purpose: Artic Building Services Ltd is an established and rapidly expanding Facilities Management and Projects Company based in the South East of London. Our standards and high service reputation within this industry has resulted in rapid growth and attainment of varied blue chip clients both within the commercial and public sectors. In order to continue this growth, the company requires strengthening of the existing structure by employing a new Administrator who will support the professionalism and technical depth Artic wishes to demonstrate to its clients. This is a very exciting opportunity for the right individual to make an impact within a growing business. Key Responsibilities and Accountabilities: Liaise with the project managers to give the necessary help with running their projects i.e. helping to organise subcontractors, chasing dates, chasing lead times, liaising with clients, assisting to send out quotations. Checking the department’s timesheets & expenses weekly. Ensuring all supplier / subcontractor invoices are signed off each week whilst also ensuring the job remains cash positive. Attending weekly meetings with the department to run through all forecasted invoicing numbers for the financial year. Ensure that necessary interface information between customers, sub-contractors and other departments is provided in a timely manner. Ensure contract variations are identified, valued as per required detail and turned into agreed variation orders with the customers via formal customer acceptance. Provide accurate reporting of cost and value on the project(s) in line with the Company’s reporting process Raising of purchase orders. Utilisation of the Amtech software system. Knowledge: Ability to lead and foster a positive working environment. Advanced organisational and time management skills. Strong attention to detail. Ability to work independently to a deadline. Essential: Strong written and oral communication skills. Strong work ethic - results driven. Ability to multi-task job responsibilities. Advanced computer skills including MS Word and Excel. AMTECH and MS Project experience is a huge advantage. Health and Safety As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect. The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.