Medical Secretary/Higher Medical Secretary
Band 3/ 4
Main area: Head & Neck, Orthopaedic and Reconstructive Services
Grade: Band 3/ 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 328-HNO-6974046
Site: The James Cook University Hospital
Town: Middlesbrough
Salary: £24,071 - £29,114 per annum
Salary period: Yearly
Closing: Today at 23:59
Job Overview
Department: Ophthalmology
Working Days: Monday to Friday on site, within the core hours of 08.00 – 17.00 (7.5 hours per day).
Post holders will be appointed at band 3 or band 4 depending upon previous experience as laid out in the Trust’s development framework for medical secretaries. The framework provides a clear progression to allow post holders to progress from band 3 to band 4 within the post subject to formal evaluation in role (this would take 18 months to progress from band 3 to band 4).
We are looking for an experienced secretary to join the secretarial and administration team in Ophthalmology. The post offers excellent opportunities for an enthusiastic and conscientious person to provide a comprehensive medical secretarial service to consultants and junior medical staff in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the organisation.
This post is for internal candidates to South Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage.
Main Duties of the Job
You will have excellent communication, interpersonal and organisational skills. It’s important that you are flexible, able to act on your own initiative and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads as well as being positive and enthusiastic.
This vacancy will close when we receive sufficient completed applications.
Working for Our Organisation
South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in a number of community hospitals.
The James Cook University Hospital in Middlesbrough is a designated major trauma centre and provides all its specialties from one site which is unique for a hospital of its size. It provides a wide range of district general hospital services and specialist services such as neurosciences, renal medicine, spinal injuries, major trauma, cardiothoracics, vascular surgery and cancer services.
The Friarage Hospital in Northallerton is an essential part of our organisation and an important point of delivery for the community.
Detailed Job Description and Main Responsibilities
Please see the full job description and person specification document(s) for main responsibilities of the role.
Person Specification
Experience Band 3
* Working knowledge of Office and Outlook, including Word, Excel and PowerPoint, e-mail and internet
* Secretarial and administrative experience
Experience Band 4
* Substantial secretarial and administrative experience
* Extensive use of Office and Outlook, including Word, Excel and PowerPoint, e-mail and internet
Knowledge & Skills
* Excellent planning, prioritisation and organisational skills (B3/4)
* Efficient and accurate word processing skills (B3/4)
* Substantial working knowledge of secretarial/clerical processes (B4)
* Understanding of secretarial/clerical processes (B3)
* Substantial working knowledge of functionality of Patient Administration System (B4)
* Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures (B4)
* Knowledge of General Data Protection Regulations and patient confidentiality (B4)
* Trust experience; knowledge of STHFT policies and procedures (B3/4)
* Working knowledge of the functionality of Patient Administration Systems (B3)
* Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures (B3)
* Knowledge of medical terminology (B3)
* Awareness of General Data Protection Regulations and patient confidentiality (B3)
Qualifications Band 3
* GCSE in Maths and English or Functional Skills (level 2) or equivalent level of demonstrable experience
* NVQ3 level Secretarial or Business Administrative qualification, or equivalent level of demonstrable experience
* Medical Terminology qualification or equivalent level of working experience with medical terminology
* Audio-typing qualification or equivalent level of working experience with medical terminology
Qualifications Band 4
* GCSE in Maths and English or Functional Skills (level 2) or equivalent level of demonstrable experience
* NVQ3 level Secretarial or Business Administrative qualification or equivalent level of demonstrable experience
* Medical Terminology Qualification Level 2 or equivalent level or short courses or equivalent demonstrable working experience in accordance with the Trust’s Medical Secretarial Development Framework
* Customer care qualification, Level 2 or short courses or equivalent demonstrable working experience in accordance with the Trust’s Medical Secretarial Development Framework
Employer Certification / Accreditation Badges
Name: Lianne Parkin
Job title: Admin Manager
Email address: l.parkin@nhs.net
Telephone number: 01642 850850
Extension: 52494
If You Have Problems Applying, Contact
Address: The Recruitment Team
The Murray Building
The James Cook University Hospital
TS4 3BW
Telephone: 01642 850850, ext. 57396
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