PA to People & Culture and Marketing
Requisition ID: 8615
YOU
In this FTC role you will be providing first-class PA support to the GB&I P&C Director, GB&I Marketing Director, and Global Head of People Excellence.
YOUR ROLE
* Complex diary management for multiple diaries - schedule, arrange and monitor appointments, ensuring effective prioritisation and time management across different time zones
* Act as a point of contact between the business and the Directors
* Ensure all room bookings are managed for Directors' office days
* Manage and submit expense claims on behalf of Directors via Concur
* Support with planning of P&C and Marketing Team meetings and events
* Manage the monthly P&C Team agenda, team roles and build the deck ahead of the meeting
* Manage the monthly Marketing Leadership Team Agenda
* Manage the weekly Marketing Huddle Agendas & team roles
* Point of contact between internal requests and external agencies
* Ensure all visitors for P&C and Marketing are booked into the building and have a host upon arrival
* Raise purchase orders for the P&C & Marketing Teams via Coupa
* Arrange payment for Legal Fees as instructed by People Partners
* Assist the P&C Team with any large-scale meeting arrangements (People Manager Forums/Company Induction)
* Track & Manage all spend on the P&C Purchasing-card (Payments, approvals, receipts)
* Participate as a member of the PA team
* Plan company-wide events with members of the PA Team (Christmas Parties).
WHAT YOU BRING
* Previous experience within a Personal Assistant Role
* Excellent IT skills including MS Outlook, Word, Excel, PowerPoint, Teams
* A self-starter - able to take initiative and work independently
* Able to deal with confidential information and always maintain discretion
* Detail conscious, with outstanding planning and organisational skills (priorities, meetings, travel)
* Meticulous, structured and system-oriented
* A team player with excellent social and communication skills
* Must be highly organised and have the ability to organise others
* Builds trust across the Wider business and Senior Leaders
* Flexible and adaptable
* Used to working in a fast-paced, customer-focused environment
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