We are looking to recruit an Administration Manager on a part-time basis to join the Medicine Business Unit Administration Manager Team. The successful candidate will be responsible for a number of admin teams across our hospital sites, although the main base will be The Northumbria Specialist Emergency Care Hospital. The role will involve supporting the operational team in the day-to-day running of an efficient admin service as well as providing personal secretarial support.
Key Responsibilities:
1. Provide management of secretarial and administrative staff within the Business Unit.
2. Develop and monitor administrative systems across the business unit for accurate activity counting.
3. Lead on PAS issues for the business unit.
4. Lead the development and implementation of administrative systems within the Business Unit.
5. Provide timely secretarial support across the business unit including personal secretarial support to the Senior Managers and Business Unit Director.
6. Role model compassionate and inclusive leadership to shape a collective leadership culture within the trust.
7. Communicate complex or sensitive information and gain cooperation from staff.
8. Undertake change management within the area of management.
9. Use a range of computer software including Microsoft Office applications, have an advanced working knowledge of the Trust Patient Information System (PAS) and knowledge of other database systems within the Business Unit.
10. Manage teams and monitor projects.
11. Have extensive knowledge of digital dictation systems.
12. Analyse information relating to the Business Unit and highlight difficulties with performance and administrative systems.
13. Audit secretarial workloads on a regular basis.
14. Analyse data as required.
15. Plan and organise Senior Management diaries.
16. Plan and organise a variety of meetings, both internally and involving external organisations.
17. Authorise administrative staff for additional hours and manage the electronic staff rostering (Allocate) system.
This list is not exhaustive.
This advert closes on Tuesday 11 Mar 2025.
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