Job summary The Estates & Facilities division oversees and provides a wide range of estates & Facilities services to both United Lincolnshire Teaching Hospitals NHS Trust and Lincolnshire Community Healthcare NHS Trust under the group working model. The Deputy Directors of Estates and & Facilities are looking for a motivated and well organised individual who can support them in the delivery of their duties. This role is subject to a deferment, candidates will start no earlier than July 2025 Main duties of the job The successful candidate will be enthusiastic, have a passion and desire to be the best, if we are the best then our patients also get the best care, we do not compromise. You will be a good communicator and with changing priorities and workstreams you will often find yourself being the communication conduit between the Triumvirate team. You will often be expected to act discreetly, using your own judgement and initiative when dealing with information that is private, confidential or sensitive in nature. You will be someone who can learn systems quickly (we have a lot of them in the NHS) and be efficient in their use. Full training on systems will be provided. This exciting role covers a variety of duties, a sample of which might be: To provide a comprehensive, effective and confidential PA support to the Deputy Directors of Estates & Facilities To provide business administration to the Estates & Facilities Division in its approach to the achievement of its objectives to ensure the efficient and effective functioning of the Directorate. To develop effective working relations across Lincolnshire Community Hospitals group To highlight and monitor changing priorities throughout the day and keep the Team updated, taking action where appropriate on own initiative within agreed parameters or on instruction, in order to ensure the efficient and effective functioning of the Directorate. About us Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service. United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust. Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service. Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services. Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county. This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations. The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG). Date posted 11 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Per annum Contract Permanent Working pattern Full-time Reference number 357-LN-2067-24 Job locations United Lincolnshire Teaching Hospitals Lincoln County Hospital Lincoln LN2 5QY Job description Job responsibilities What should you do next? Have a look at the Job Description and if you like what you see, then apply today. Don't miss this fantastic opportunity to work with a great team in a supportive environment within a great organisation. Job description Job responsibilities What should you do next? Have a look at the Job Description and if you like what you see, then apply today. Don't miss this fantastic opportunity to work with a great team in a supportive environment within a great organisation. Person Specification Qualifications Essential GCSE English Grade C or above (or equivalent qualification) RSA III word processing qualification or equivalent Recognised advanced Personal Secretarial qualification Desirable 5 GCSE's Grade C or above (or equivalent qualifications) ECDL Ability to write shorthand to a minimum speed of 80 wpm Experience of using PAS Experience Essential Experience of working at PA level for a Senior Manager Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes Desirable Previous NHS experience Knowledge, Skills and Aptitudes Essential Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard Ability to prioritise work effectively in order to meet deadlines Ability to work on own initiative Good communication skills (both written and verbal) Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans Ability to evidence/demonstrate key values and behaviours in line with the Trust framework Desirable Computer literate to ECDL standards Competent shorthand typist Specific Requirements Essential Articulate Flexible, co-operative and adaptable approach to work Ability to maintain confidentiality Ability to work within a team environment Professional interpersonal skills Person Specification Qualifications Essential GCSE English Grade C or above (or equivalent qualification) RSA III word processing qualification or equivalent Recognised advanced Personal Secretarial qualification Desirable 5 GCSE's Grade C or above (or equivalent qualifications) ECDL Ability to write shorthand to a minimum speed of 80 wpm Experience of using PAS Experience Essential Experience of working at PA level for a Senior Manager Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes Desirable Previous NHS experience Knowledge, Skills and Aptitudes Essential Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard Ability to prioritise work effectively in order to meet deadlines Ability to work on own initiative Good communication skills (both written and verbal) Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans Ability to evidence/demonstrate key values and behaviours in line with the Trust framework Desirable Computer literate to ECDL standards Competent shorthand typist Specific Requirements Essential Articulate Flexible, co-operative and adaptable approach to work Ability to maintain confidentiality Ability to work within a team environment Professional interpersonal skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name United Lincolnshire Hospitals NHS Trust Address United Lincolnshire Teaching Hospitals Lincoln County Hospital Lincoln LN2 5QY Employer's website https://www.ulh.nhs.uk/ (Opens in a new tab)