Employer: Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type: NHS
Site: Southport Hospital
Town: Southport
Salary: £26,530 - £29,114 Per Annum, Pro Rata
Salary period: Yearly
Closing: 25/02/2025 23:59
Interview date: 10/03/2025
Personal Medical Secretary
NHS AfC: Band 4
An exciting opportunity has arisen for a Personal Medical Secretary to join our Pathology Team.
Pathology Medical Secretary to provide a comprehensive administrative service to the Consultant Haematologist, Haematology Team and the Pathology Management Team with processing of daily workloads and ad hoc office duties.
Main duties of the job
* To provide a comprehensive secretarial service to the Consultant Pathologists and their medical teams, Departmental Service Managers, Biomedical Scientists, Pathology Quality Team, Nurse Specialists, Directorate, Departmental and some Trust-wide committees.
* Assist in the organisation of the Consultant's workloads and be the first point of contact for all forms of communication.
* Manage your workload and co-ordinate activities with other team secretaries to ensure that an efficient service is provided.
* Maintain confidentiality and exercise initiative commensurate with the role.
Working for our organisation
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Detailed job description and main responsibilities
KEY DUTIES
* Pathology Medical Secretary to provide a comprehensive administrative service to the Consultant Haematologists, Haematology/Transfusion and the Pathology Management Team.
* Type dictation from audio of all clinical correspondence and documentation ensuring timescales set locally in the Trust are adhered to.
* Check against clinical letters to ensure appropriate follow-up arrangements/investigations are in place.
* Maintain effective tracking on all in-patient referrals to ensure patient is reviewed promptly.
* Effective verbal and written communication should be maintained at all times.
* Assist with the investigation and compilation of responses to complaints.
* General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopier.
* Work with manager to review working practices and find solutions to problems.
* Any other duties required by Line Manager.
Person specification
Qualifications
* RSA/OCR III or equivalent
* Knowledge of medical terminology
* AMSPAR or equivalent experience
* Shorthand skills/speed writing
Knowledge & Experience
* Experience as a medical secretary
* Excellent IT skills with knowledge of Microsoft Office products
* Previous experience within the NHS
Other
* Self-motivated and able to work with limited supervision
* Ability to manage difficult/sensitive situations
* Able to use own initiative and manage/prioritise own workload
* Excellent interpersonal skills
* Comply with Trust policies and procedures
* Understanding of the confidential nature of role and awareness of Data Protection Act
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. We encourage you to apply at your earliest convenience.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals.
Flexible Working
We actively support flexible working patterns throughout MWL.
Working for Team MWL
Staff recognition is important to us; we offer a generous pension scheme, annual leave, and access to NHS discounts.
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