Job summary We are looking for a highly motivated and enthusiastic person, to join our Laboratory Administration Team at York Hospital as an Administrative Assistant. The successful candidate will be joining the team responsible for the administration processes to support the Cellular Pathology department. The successful candidate must be able to demonstrate the ability to work well under pressure, to prioritise the demands of a busy office, and manage their time and workload effectively. Although your work will be guided you must be able to work unsupervised, using your own initiative. Successful candidates will be expected to work during core office hours Monday to Friday 08:30 to 17:00. Shortlisted candidates are encourage to visit the department for an informal visit. Main duties of the job Recent secretarial/administrative experience of more than two years is perferably within the NHS. A minimum of Grade 4 or equivalent in GCSE Maths and English is essential. The post holder will be required to be computer literate with experince using Outlook, Word and Excel. The main duties of this role are: Provide administrative support to the department of Cellular Pathology Printing, sorting and mailing of patient reports. Handling telephone and email enquiries from service users including clinicians and other staff in a clear and effective manner. Support with the coordination and managing of histopathology cases for Multidisciplinary Team Meetings (MDT). Sort, package, complete associated paperwork and record material which is intended for dispatch to other off-site laboratories for the purpose of consultation, patient referral, tests not performed on site, external reporting suppliers and clinical trials. Inputting and retrieving patient and specimen details into the Laboratory Information Management System (LIMS) in an accurate and timely manner. Ensure that both Trust and local Policies and Procedures are followed as necessary to own work and may be required to comment/provide input to, the development of work processes relative to own area of activity. To understand the role in more detail please read the full job description and person specification. About us Our Benefits We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage. A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages. Date posted 11 November 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 419-6723107-MLA-PS Job locations Cellular Pathology Department, York Hospital Wigginton Road York YO31 8HE Job description Job responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else. Job description Job responsibilities A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitmentnhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else. Person Specification Qualifications and Training Essential GCSE Level or equivalent. Maths and English at grade 4 or above - or equivalent qualifications/demonstrable experience Desirable ECDL Qualification Experience and Knowledge Essential Computer literate with experience using Outlook, Word and Excel Previous secretarial/ administrative experience (1 months minimum) Experience of dealing with confidential information Experience working in a team Desirable Previous office/administrative experience in an NHS environment Experience (1 year minimum) office/administrative role Medical terminology Skills and Attributes Essential Able to concentrate on repetitive tasks for long periods Well organised Ability to work on own initiative and stay calm under pressure Ability to work alone or as part of a team Ability to prioritise own and team workload Problem solving skills Values and Behaviours Essential Ability to demonstrate our organisational values and behaviours. Person Specification Qualifications and Training Essential GCSE Level or equivalent. Maths and English at grade 4 or above - or equivalent qualifications/demonstrable experience Desirable ECDL Qualification Experience and Knowledge Essential Computer literate with experience using Outlook, Word and Excel Previous secretarial/ administrative experience (1 months minimum) Experience of dealing with confidential information Experience working in a team Desirable Previous office/administrative experience in an NHS environment Experience (1 year minimum) office/administrative role Medical terminology Skills and Attributes Essential Able to concentrate on repetitive tasks for long periods Well organised Ability to work on own initiative and stay calm under pressure Ability to work alone or as part of a team Ability to prioritise own and team workload Problem solving skills Values and Behaviours Essential Ability to demonstrate our organisational values and behaviours. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name York and Scarborough Teaching Hospitals NHS Foundation Trust Address Cellular Pathology Department, York Hospital Wigginton Road York YO31 8HE Employer's website https://www.yorkhospitals.nhs.uk (Opens in a new tab)