We are looking for a responsible Admin Assistant to support our admin and finance departments with a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office tasks and general administrative activities.
Responsibilities:
* Manage phone calls and correspondence (e-mail, letters, packages etc.)
* Sorting out daily post and answering any queries
* Inputting Subcontractor time sheets and processing invoices
* Updating Subcontractor Matrix
* Reconciling Supplier Statements and preparing payment runs
* Remittances – preparing and emailing Remittance Advice's
* Setting new contracts up
* Raising invoices for Pure Fabs Limited
* Setting up Suppliers/Customers on Sage
* Process orders
* Scanning documents and filing
* Understanding and using filing systems
* Booking travel arrangements
* Monitoring supplies of stationery and PPE
* Preparing payroll (workshop and site based)
* Updating hours for workshop and site based on our system
* Maintaining of Purchase Ledger and investigation of irregular balances
* Following and using accounts and admin procedures
* Providing administrative support to the team and holiday cover as and when required
Examples of Systems Used:
1. Outlook
2. Sage
3. Exce...