Job Title: Senior HR Administrator
Salary: 40k-45k
Location: Blackfriars
Benefits
* 20 days holiday + 8 BH + 4 extra days at Christmas
* 5% Employer Pension
* Training + Development Opportunities
* 40 hours per week - hybrid 2 days office, 3 work from home
Our international client is looking for a driven, ambitious, and hardworking individual to support their HR team as well as take on the technical recruiting side of the business. A large part of your day will be dealing with technical recruitment for the business.
You will also be supporting the team with a wide variety of HR duties, looking after all admin aspects of the employee lifecycle. HR also runs a number of events throughout the year which you could champion, and there will be a combining of systems that will involve a lot of input from yourself. This role reports directly to the HR Director, who would be a great mentor—a fantastic opportunity for someone ambitious and hardworking!
Your key responsibilities will include:
* Prepare new joiner paperwork including offer letters, contracts, and acceptance/rejection emails in a timely and accurate manner.
* Continuous improvement across all HR Admin processes.
* Approving employee personal detail changes through the HR system.
* Draft reference letters; post-employment references, visa references, and mortgage/rent references.
* Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes e.g., changes to terms and conditions, maternity/parental leave, etc.
* Responding to employee queries.
* Sending new joiners welcome emails, scheduling probation reviews for relevant joiners.
* Coordinating work experience students and interns.
* Updating other departments on new starters and leavers, coordinating desks and issuing alarm/entry keys.
* Requesting and chasing references for new joiners.
* Provide admin support in the application and coordination of airside passes, relevant training, etc.
* Other ad hoc duties as required e.g., notetaking for employee relation meetings/HR meetings.
* Arranging meetings, room bookings, and travel arrangements including flights/accommodation/visas for Directors and teams.
* Producing reports and data analysis for HR Director.
* Printing, scanning, and filing as and when required.
* Coordinating pre-employment and right to work checks for new joiners.
* Setting up user accounts on HR and internal systems, updating details as necessary.
* Coordination and distribution of the weekly new joiners and leavers email.
* Supporting the coordination and delivering company inductions.
* Maintain e-files for employee paperwork ensuring files are set up in line with start dates.
* Leaver administration including drafting leaver letters and completing termination forms.
* Archiving leaver e-files and hard copy files.
* Provide admin support in annual HR processes, such as appraisals, promotions, and salary review, and other project work e.g., inputting data in spreadsheets, scheduling meetings, preparing paperwork, etc.
* Administrative support on any audits that the HR Team is required to participate in.
* Managing front of house and telephones twice a week.
Skills and Experience Required:
* Graduate with HR assistance experience essential, ideally CIPD full or part qualified.
* Good communication skills, both verbally and in writing.
* Maintains a positive attitude towards routine tasks.
* Strong organisational skills with the ability to prioritise effectively ensuring all deadlines are met.
* Pro-active approach.
* Friendly customer focus and strong interpersonal skills.
* Understands and appreciates the importance of using discretion.
* Excellent and proven Excel skills.
* Flexible and collaborative, with the ability to thrive in a fast-paced environment.
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