Our client a leading technology company based in Stoke on Trent is urgently looking for a PA. Working directly to the MD on projects. Will be working on reports, organising travel and meetings.
Key Areas:-
· Protect MD time and ensure all details within the day are taken care of to a high standard & timescale
· Co-ordinate and update diaries with appointments, giving daily reminders of schedules & commitments
· Meet, greet and caretake visitors and guests on MD behalf as well as accompany to meetings and events
· Some overnight stays / travel may be required to support awards, exhibitions and conferences in UK/Europe
· Develop full understanding of MD life, role, routine and relationships to ensure best support possible - some aspects of personal support may be required on an ad hoc basis
· Organise all tickets, travel, hotel and restaurant bookings as required
· Manage all cash float / expense / receipt management in relation to the above
· Provide entire secretarial service with calls, post, correspondence, reports, files, meetings (agendas/minutes/actions/reports) and visitors as well as manage business profiles on LinkedIn
· Establish and maintain structured and fluent working relationships across all key people MD interacts with
· Good adherence to security and health & safety procedures, reporting issues promptly as discovered
· Keeping records/files updated with accurate, timely information and shredding of all documents / certificates
· Carry out / contribute to projects and background research of a business and technical nature as determined
KEY Skills:-
· Strong IT, typing & shorthand skills with business support and executive PA experience, ideally within the private sector
· Robust with excellent, positive interpersonal & communication skills at all levels
· Trustworthy, discrete and diligent with an impeccable eye for detail and methodical approach
· Commercial and pro-active with ability to prioritise and meet deadlines in a fast-paced, changing environment
· Energetic with a flexible approach to deliver exceptional service whilst maintaining a calm impartiality