GENERAL SUMMARY OF POSITION:
Under the general supervision of the Administrator or designee, the Administrative Assistant I coordinates and performs a variety of confidential and complex administrative duties.
MAJOR RESPONSIBILITIES:
* Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures
* Prepare correspondence, memoranda, or reports. Type grants and correspondence for various faculties
* Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display
* Assist with the processing of payroll, personnel action, and other human resource related forms
* Record, prepare, and distribute minutes
* Perform data entry and generate reports
* Arrange travel logistics and coordinate schedules. Completes travel advance and authorization forms.
* Maintain travel records.
* Submit voucher forms with appropriate receipts and information for reimbursement
* Process and track documents such as invoices, payments and requisitions
* Answer phones and screen calls. Provide information and respond to questions
* Greet visitors; ascertain their needs and provide information as required
* Maintain the appointment book. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
* Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed
* Order and maintain office and other department supplies
* Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
* Answer routine correspondence
* Perform other duties as required.
REQUIREDQUALIFICATONS:
* Associate’s degree in Business Administration, or equivalent experience
* 3 years of office, or related experience
* Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
* Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
* Ability to prioritize and problem solve
SUPERVISION RECEIVED:
Under the general supervision of the Administrator or designee
SUPERVISION EXERCISED:
None
ENVIRONMENTAL WORKING CONDITIONS:
Usual office environment
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