Medical Secretary for Obstetrics & Gynaecology
Closing Date : 12th November 2024
Interview Date: 19th November 2024
This post may close early due to high numbers of applications so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
Main duties of the job
To work as part of a speciality team providing full secretarial support for the consultants and junior medical staff in the team. The post holder will work closely with the Team in ensuring that all clinics are typed speedily and accurately according to the guidelines laid down by the Trust.
Job responsibilities
To work as part of a speciality team. Responsible for the typing of all correspondence relating to outpatients and inpatients as well as typing departmental correspondence.
Receives enquiries from patients and staff, resolving straightforward enquiries and forwarding more complex issues to the most appropriate member of the team. Liaise professionally with all departments regarding admissions, waiting lists, ad hoc ward attenders and cancellations ensuring hospital policies are adhered to.
To organise meetings and appointments for the consultants and the speciality team and make adjustments in line with agreed protocols where necessary. To set up and maintain filing systems ensuring all documents are accurately and appropriately archived.
To obtain investigation results and exercise judgement to ensure that medical attention is urgently drawn to histology and urgent telephoned results and all results are filed in the patients records.
To take responsibility for tracking patients notes in the office. To open and distribute post, prioritising any urgent post and ensuring relevant documentation is attached in addition to acting promptly and appropriately to all e-mail correspondence.
Person Specification
Qualifications
* NVQ Level 3 Business Administration (or equivalent level of qualification or proven work experience)
* Minimum of 2 years medical secretarial experience or similar role
* RSA II (or equivalent level of qualification)
* Understanding of RTT pathways
Experience
* Able to prioritise, delegate and organize tasks effectively
* Friendly and professional telephone manner
* Ability to work unsupervised in a professional manner
* Demonstrate understanding of patient confidentiality
Skills
* Working knowledge of Computer systems
* Knowledge of case note tracking policy and procedure
* Knowledge of Winscribe dictation system
* Working knowledge of Lorenzo systems
* Supervisory experience within a health care setting
* Knowledge of Medical Terminology
Personal Qualities
* Ability to respond to work as part of a team or on own initiative
* Conscientious and hard working
* Ability to deal with distressing situations
* Tact, diplomacy and resilience
* Proven flexibility
* Ability to adapt to change
* Commitment to personal development and service improvement
Other
* Friendly and professional manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£26,530 to £29,114 a year (pro rata)
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