Job Introduction Bradford Children and Families Trust was established in April 2023 to enhance the quality and delivery of Children’s Services across our district. Our purpose is clear, to ensure that our promise to improve the lives of children and young people in Bradford becomes a reality. It’s a tough ask. It requires dedication, determination, and resilience – but under a new Chief Executive, Senior Leadership team and an unswerving drive to deliver the best outcomes, we are confident that we’ll achieve our ambition – and you, yours. So, if you’re up for the challenge we’d love to hear from you About The Role As Executive Assistant you will coordinate and provide high level administrative and secretarial support to a member of our Executive Leadership team. This role offers the opportunity to work in partnership with colleagues from across the various services within the appropriate director’s areas of responsibility. Key Responsibilities: To ensure the provision of a confidential Executive Assistant and secretarial service to one BCFT’s Directors. As a primary point of contact for the appropriate Director and their services, you will prioritise correspondence, e-mails and telephone enquiries to relevant areas within the function or other Trust Departments. To prepare and type confidential correspondence, documents, reports, letters, minutes of meetings etc, draft and initiate correspondence as required. To organise appointments in the Director’s diary, arranging and administering meetings, minute taking and supporting various activities e.g. interviews. To design and maintain the Director’s confidential and personal filing system and office systems. Make any necessary travel and booking arrangements, including organising hotel accommodation, rail tickets, lunches etc. Working within the team you will cover colleagues as and when required ensuring a comprehensive service is provided to meet the needs of the Executive Leadership Team. Ensure the Director has relevant papers for Committee and all other meetings. Undertaking projects which support the delivery of the Directors wide reaching remit as when required. To keep under review office systems, information and communication systems and make developments/recommendations as necessary. To make wide ranging contacts on behalf of the Director, both internal and external to the Trust. To carry out any other duties as required, which are reasonable in terms of the nature and level of the post. About You Previous experience in a similar role, preferably in a similar organisation or Trust working with Exec / Non-Exec Directors. Strong organisational, communication, and interpersonal abilities. Proficiency in MS Office suite. Attention to detail and ability to work independently. Experience of appropriately handling confidential information. Holds values aligned to those of the Trust. Evidence of proactivity and tenacity, providing appropriate support and challenge. Proven track record of problem solving through creative thinking. Ability to multi-task and prioritise appropriately. Benefits: Generous employer contributions in a Local Authority Pension Scheme Competitive salary and pay progression structure Real living wage as the minimum rate of pay Supportive carer and parental policies Enhanced maternity, paternity and adoption leave Access to Occupational Health and confidential counselling services Supportive staff networks Access to Blue Light Card discounts Professional development/support Career progression Enhanced annual leave entitlement Social Worker Registration fees paid Flexible working/hybrid options subject to service need Next Steps If you would like to know more about the role, the recruitment process or working for Bradford Children and Families Trust feel free to contact Laura Butler via email at laura.butlerbradfordcft.org.uk. Closing Date: Sunday 12th January Interview Dates: 20th - 21st January Interview Location: Sir Henry Mitchell House, Manchester Road, BD5 0QL Bradford Children and Families Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment. If shortlisted, you will be required to disclose relevant information regarding criminal history prior to interview. A Disclosure and Barring Service (DBS) check including a check against the Children’s barred list, will be carried out on preferred candidates.