Key Responsibilities To develop the skills, experience, attitudes and competencies to provide an effective and efficient administrative service within the Operations Support areas of the business whilst undertaking and successfully completing an administrative based apprenticeship programme with the PowerJacks\n Responsibilities\n\nThrough appropriate training the post holder will gain the knowledge and experience enabling them to be able the purchasing of non-technical supply chain material, parts and services and the procurement of logistical services for the supply of these services.\n\nSupply Chain Procurement For âNon-Technicalâ Parts, Materials and Services (Stock & Non-Stock):\nâ¢\tObtain quotes from suppliers for procurement purposes or to support the sales team in quote preparation.\nâ¢\tPlace Purchase Orders (POs) timely and obtain PO acknowledgements from Suppliers.\nâ¢\tMaintain MRP exception messages to keep PO need dates aligned with Master Production Schedule.\nâ¢\tHold regular reviews with suppliers to ensure compliance with and accuracy of promised delivery dates.\nâ¢\tTrack in-transit material to identify and address any potential delivery issues.\nâ¢\tWork with Accounts to resolve any invoicing discrepancies, maintain accurate Standard Costs for bought-in items, and process and approve freight invoices.\n\nLogistics for Supply Chain Procurement:\nâ¢\tLiaising with carriers/freight forwarders as appropriate to ensure the most cost effective and efficient means of transport for supply of purchased items/services to Power Jacks.\nâ¢\tObtains quotes for freight as necessary and decide on which carrier to use depending on job requirements, costs, timescales, and company procedures, checking any non-standard job with Technical Buyer or Manager before confirmation.\nâ¢\tProgress delivery of goods as required to ensure that goods are received on time and in good condition.\nâ¢\tProduce any required customs documentation for import of any goods or export of goods for special services.\n\nGeneral:\nâ¢\tWorking closely with the Technical Buyer for procurement activities.\nâ¢\tUpdate systems, managers & operations team on latest procurement developments and any potential issues.\nâ¢\tMaintaining stock records on a regular basis.\nâ¢\tUpdating KPI reports on a weekly basis.\nâ¢\tEnsure supplier records are maintained up to date & accurate.\nâ¢\tProvide cover for Technical Buyer with assistance from Manager during periods of absence.\nâ¢\tProvide cover for Supply Chain & Logistics Co-ordinator during periods of absence.\nâ¢\tOther administrative tasks within the operations department as required.\n Personal Requirements\n\nâ¢\tExcellent communication skills, with ability to work equally well as part of a team or on own initiative\nâ¢\tAbility to prioritise a busy, varied workload and adapt well to changing priorities\nâ¢\tProducing work of a high quality through displaying a high level of accuracy and attention to detail \nâ¢\tProficient in all MS Office packages\n\n\nSpecial conditions:\n\nKeep records of financial spend and maintain records, statistics and information, both quantitative and qualitative, for monitoring purposes and contribute to the on-going development of the organisation\n\nActively work towards completion of SVQ Level 3 and Modern Apprenticeship\n\nUndertake other duties and responsibilities as required from time to time commensurate with the grade of the post\n\nMinimum Qualifications\n\nNAT 5 Pass\n\nMathematics\nEnglish\n