NES Fircroft are currently recruiting a Quality Document Management Assistant on behalf of ConocoPhillips at their Wynyard office in Teesside. This is a long-term (3+ years) contract working 22.5hrs per week.
The ConocoPhillips Norsea Terminal, located in Teesside at the mouth of the river Tees, is a crude oil reception, processing, storage, and trans-shipment installation. The terminal also fractionates natural gas liquids into ethane, propane, and butane.
Document Management Assistant:
Reporting to the Process Safety Engineer Leader, the candidate will provide document management support and assistance to the HSEQ Department and the wider organisation. The role is offered on a part-time basis (22.5 hours per week).
* Organise, manage, and track the flow of documents between various departments and any relevant external parties.
* Ensure that all document versions are accurately recorded, with the latest version easily accessible while maintaining a history of previous versions.
* Distribute documents to relevant stakeholders (e.g., project teams, clients, vendors), ensuring timely access to critical information.
* Maintain both physical and electronic filing systems for easy retrieval and long-term storage, adhering to organisational or regulatory retention policies.
* Review documents to ensure accuracy, completeness, and compliance with company procedures or regulatory standards.
* Ensure that documentation processes follow company policies.
* Prepare for internal and external audits by ensuring that all documentation is up-to-date, properly filed, and accessible.
* Assist in the management & development of document control systems.
Required Experience:
* Ensures that all documents are accurate and compliant with standards.
* Capable of managing large volumes of documents while maintaining efficient filing systems.
* Familiar with EDMS, inclusive of SharePoint and Smartplant. Knowledge of Workflow systems would be advantageous.
* Ability to liaise between departments and external parties, distributing documents effectively.
* Able to prioritise tasks and meet deadlines.
* Similar working experience in the oil & gas industry or other regulated industry.
* Hold a Full UK driving licence and to drive company vehicles where appropriate.
* Demonstrate effective interpersonal skills.
* Ability to use Microsoft packages and SAP.
Applicants must have current right to work in the UK.
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