Job Title: Management Assistant HC619337
Location: Eastleigh and Lyndhurst - you will be required to travel between both locations.
Salary: Scale 4, £12,530 and £13,753 per annum
Hours: 18 hours per week
Closing Date: Sunday 16th February 2025 at 23:59 hours
Job Purpose
The position of the successful candidate will be required to provide a range of support services to the Senior Leadership Team of Hampshire Constabulary and Joint Operations Unit.
Key Accountabilities
1. To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
3. To co-ordinate and liaise with internal and external key partners and stakeholders.
4. To create and maintain a variety of computerised records and indices specific to roles and Commands.
5. Monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
6. To collate information and electronic or paper files required to respond to internal and external enquiries.
Essential Qualifications
1. Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level.
2. RSA II in Typing/Word Processing.
3. Extensive secretarial or administrative experience in an office environment.
4. Substantial experience of typing/word processing and proficient in document layout.
5. Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, Powerpoint and Teams.
Contact details for an informal discussion
Please contact the Recruitment Team at police.recruitment@hampshire.police.uk or on 02380451611
Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve.
The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups.
The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations.
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