Meetings & Events Project Support Executive
Ashby-de-la-Zouch, United Kingdom
Job Title: Project Support Executive
Brand: Emota
Location: UK: Ashby-de-la-Zouch or hybrid
Reporting to: Project Director
Direct report(s): None
A bit about the role …
You will work for one or more of our pharmaceutical clients, managing the financial aspect of the delegate experience and the technology that goes into running a successful event registration system.
Your role will involve limited national and international travel and will support the Project Manager and designated team in the delivery of the delegate management experience and is based in our office in Ashby-de-la-Zouch for a minimum of two days per week.
We offer a comprehensive benefits package to you including volunteer days, 29 days holiday with an option to buy/sell, company pension, life insurance and many other benefits.
What will you do …
1. Delegate and Database Management:
* Set-up and administer event websites, including collation of information and inputting of delegate details.
* Ownership and maintenance of the Cvent registration templates.
* Work with the team to improve efficiency of the registration tool.
* Upload data into the Cvent registration system to assist with client reporting and budget management.
1. Client Liaison and Development:
* On-site attendance at events.
* Regular email follow-up with clients to seek financial approval and payment.
* Participate in regular client training.
* Set-up and maintain client financial files to completion and evaluation.
* Ensure all project files meet audit requirements.
* Manage client timelines and measurements.
* Ownership of the delegate financial process, including reconciliation of all delegate-related costs.
* Responsible for sending financial overviews to the client, following up for approval and invoicing.
* Assist with identification and documentation of cost avoidance/saving measures.
* Comply with company and client invoicing processes.
What do you need to have …
* Live within a commutable driving distance of our office in Ashby-de-la-Zouch.
* Team motivator and professional team member.
* A focus on accuracy, consistency, and dedication to customer service.
* High-level Excel skills (can maintain complex spreadsheets) and Microsoft Office Suite.
* Previous Cvent experience preferable.
* Enthusiastic and organized.
* Flexibility to travel overseas.
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
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