A Vacancy at University Hospital Southampton NHS Foundation Trust.
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
We are excited to offer an opportunity for an experienced Executive Assistant to come and join our team at University Hospital Southampton NHS Foundation Trust.
You will provide executive/PA support to our Chief Executive Officer, our Chair and our Executive Management Board and Committee Meetings. This role is a pivotal internal and external facing role, where you will provide high level, confidential support, that ensures the interests of our Board and the Trust are represented in a professional manner.
This is a great role in which to use your senior executive level PA experience in an innovative and high performing organisation and would suit an experienced administrator or executive assistant who has successfully supported senior leaders in the public or private sector.
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHSwe’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Your Responsibilities
What you’ll do
• You will provide a high quality, comprehensive executive assistant service to our Chief Executive, our Chair and Executive Team. This will include diary coordination, arranging and attending meetings, minute taking and preparation of meeting papers, filing, correspondence and maintenance of shared electronic records.
• You will work closely with external and internal stakeholders, health organisations and colleagues across UHS, including Board members and representatives of NHS and healthcare organisations.
• As an ambassador for UHS, you will communicate professionally and sensitively with a wide range of internal and external stakeholders
• You will provide support, guidance and compassionate leadership to a team of four Executive Directors' Personal Assistants.
What we’re looking for
• You will have experience of providing a discreet, high quality and comprehensive executive assistant /secretarial service to a Board level senior director
• You will have managed or supervised a small, but strategically pivotal, team of PAs
• You will be able to prioritise effectively, working under pressure, while maintaining excellent communications skills, delivered sensitivity and at pace
• You will be familiar with financial and budgetary management and analysis; be able to communication professionally and effectively on behalf of the executive office with a wide range of stakeholders.
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
To understand the day-to-day responsibilities in more detail, please read the full job description document attached.
This advert closes on Wednesday 12 Feb 2025