Nottingham University Hospitals NHS Trusts
An opportunity has arisen for an Undergraduate Coordinator to join our dynamic team within the Undergraduate Medical Education Department.
This is a full-time post working at both the QMC and City campus as required to support with medical student placements in the trust.
Main duties of the job
You would be working as part of a team, as well as using your own initiative, to coordinate undergraduate medical student placements within the trust. The team is a key point of contact for the clinical teaching staff, medical students, and university team in the succinct running of medical student placements.
Duties include:
1. Organising timetables
2. Delivering welcome talks to students as their administrative support
3. Organising teaching and patient workshops across the clinical course
In addition to the brief list above, you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
About us
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education, and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world-class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian, and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Job responsibilities
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Person Specification
Commitment to Trust Values and Behaviours
* Must be able to demonstrate behaviours consistent with the Trust's behavioural standards
Training & Qualifications
* Evidence of personal progression in previous job(s)
* Educated to A Level/NVQ 3 or equivalent qualification/experience
Experience
* Minimum two years relevant administrative experience
* Proven record of planning, organisation, and administration skills
* Experience with standard office software applications including the proficient use, creation, and manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases
* Responsive to change
* Experience of managing own workload
* Ability to proofread and have attention to detail
* Able to work autonomously
* Experience of working in the NHS
* Understanding of Undergraduate Medical Education
* Experienced Administration Assistant
Communication and Relationship Skills
* Evidence of excellent communication skills (verbal, written, phone)
* Excellent organisational skills
* Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately
* Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers
* Able to present information verbally on an individual basis and to small and large groups
* Develop and maintain good working relationships with managers, staff, students, and simulated patients
* Resourceful, displays initiative, and is self-motivated
Analytical and Judgement Skills
* Able to make decisions when guided only by broad principles and departmental policies
* Able to analyse and interpret complex data and solve most problems independently
* Be able to analyse data and develop courses and projects appropriately in line with funding
* Able to make a judgement on potential operational problems that may prevent completing a task on time
* Experience of adapting to changes
Planning and Organisation Skills
* Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment
* Must be thorough, methodical, and accurate, able to meet deadlines and prioritise as appropriate
* Understand limits of own responsibilities
* Demonstrate a confident approach, and the ability to inspire confidence in a team
* Ability to demonstrate innovative and forward-thinking approach
* Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education
Physical Skills
* Able to move equipment
* Able to travel between sites
* Punctual and reliable with a good attendance record
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer Name
Nottingham University Hospitals NHS Trusts
Undergraduate Medical Education Quality Manager
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