Coventry Building Society Arena is home to unforgettable experiences for conferences, exhibitions, meetings, sport, music and live entertainment. We are an internationally renowned venue which attracts 1.2 million visitors a year and hosts more than 600 events a year.
Coventry Building Society Arena is home to Coventry City Football Club and has hosted some of the world’s biggest names in music, including Coldplay, Rolling Stones, Harry Styles and the Arctic Monkeys.
Our team is committed to providing the best experience and service for all of our visitors.
‘The Best Times Are Here, The Best People Are Here’ at Coventry Building Society Arena.
Job Description
Job Purpose
The role has the responsibility to ensure that sales invoices are processed in an accurate and timely manner, payments allocated and that the sales ledger is effectively administered. To deal with enquiries in an efficient and sensitive manner.
Main duties and responsibilities
· Raise Hotel Invoice on a Daily basis from Onq filing in the sales ledger email box.
· Raise Sales request for Deposit invoices filing in the sales ledger email box.
· Review and deal with queries in the sales ledger email box.
· Update Netsuite with Ivvy Due Invoices – daily.
· Chase for payments for outstanding invoices refering back to Sales ledger email to ensure queries have been resolved by email and phone.
· Check both Netsuite and Ivvy are matching on outstanding invoice.
· Produce monthly takings reports.
· Allocating and reconcile Credit card payments (both sales ledger and Tills).
· Collaborate with Events Management and Sales to ensure that the information on Ivvy is up to date and accurate.
· Report and review Debtors on a weekly and monthly basis to the Management Team.
· VAT Quarters report and submission assist with pulling the information and checking.
· ETA’s review on monthly basis for the Management Teams.
· Enusre that both Ivvy and Netsuite are in sync with each other for chasing debt.
· Work flexibly to assist in any other ledger or financial processes as required, dependent on business demand.
· Ad-hoc help as and when required on the purchase ledger and assisting the management accountants in month end closing procedure.
· Any other duties which are seen to be reasonable as required.
Skills
· Well organised and able to prioritise actions whilst maintaining an attention to detail and accuracy in a fast paced environment.
· Excellent processing skills with good attention to detail.
· Excellent interpersonal skills and excellent written communications with internal team members and customers/suppliers.
· Excellent IT skills in Word, Excel and Powerpoint.
· Must demonstrate a professional approach which generates credibility and confidence.
· Must be able to overcome obstacles to solve problems to achieve results.
Qualifications
Experience
· NetSuite Software experience (desirable).
· Previous working experience of a sales ledger administration role.
· Experience within Sports, Rental, Hotelier, Conference and Events (desirable).
· Highly organised and strong attention to detail.
· Strong team player.
· Experience of managing ledgers and keeping data up to date.
· Excellent communication skills.
· Computer literate with strong Excel skills.
· Excellent work attitude.
· Good telephone manner.
Additional Information
* Permanent role - Right to Work in the UK essential - unfortunately we do not offer sponsorship.
* 35 hours per week, Monday to Friday
* One hour unpaid lunch
* Onsite working at the CBS Arena
Benefits
* Free car parking
* Subsidised canteen
* Company pension scheme
* Death in Service
* EAP