Band 4
Main area: Systems Administration Grade Band 4 Contract 10 months (Maternity Cover - Fixed Term End Date 8th February 2026)
* Full time
* Flexible working
* Home or remote working
37.5 hours per week (Monday to Friday) Job ref 327-25-029
Site: Edward Jenner Court Town, Brockworth, Gloucestershire
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 02/02/2025 23:59
We love what we do and we think you will, too!
At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health, and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people’s own homes and in a range of other locations across the county.
We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding care. We put people at the heart of our services, focusing on personalised care by asking ‘what matters to you’.
We’re passionate about making sure that everyone can contribute to achieving our mission and we are continually working to support healthy and happy high-quality teams in all areas of the Trust.
Job overview
1x fixed term contract for up to 10 months
The E-Rostering Team is looking to recruit an experienced E-Rostering Systems Administrator to centrally roster specific services.
The post holder will be predominantly home working and will be creating rosters for set units on Health Roster, meeting the unit managers through MS Teams and site visits to bases around the county. The post holder will also be monitoring rotas for changes and potential issues and reporting back to management, including running regular reports.
The E-Rostering Team is responsible for the development and maintenance of the trust E-Rostering System. We have over 150 live rotas to manage, ensuring that payroll is accurate and submitted every week and every month. The team is also responsible for training managers and staff on how to use the system effectively and efficiently.
Main duties of the job
Main Tasks include:
* Building clinical rotas ensuring that they are produced in a timely and efficient manner utilising substantive and temporary staffing.
* Maintaining, configuring and continuing to develop the E-Rostering function across clinical and non-clinical services.
* Running reports from the E-Rostering system to enable management overview of the use of the system.
* Working closely with staff bank colleagues to ensure all shifts are filled appropriately, maximising staffing efficiencies and ensuring continuity of service provision.
The post holder will need to be able to work without supervision to achieve objectives, prioritise their workload, work under pressure, and meet tight deadlines. Excellent organisational and communication skills and the ability to communicate with colleagues at all levels are needed.
Training for Allocate will be provided as needed.
Applicants should have excellent IT skills, including the ability to collate and analyse complex information and produce concise reports and presentations for a wide variety of audiences.
Ability to travel around the county is essential.
The post will be based at Invista/Edward Jenner Court. This post will be split with home working but will require travelling to sites and attending the main office as required.
Working for our organisation
We have over 5000 staff working across 50 sites, providing a diverse range of services. We strive to support an organisational culture that is welcoming, builds and celebrates inclusivity and diversity, and provides a sense of belonging and trust.
Detailed job description and main responsibilities
· To assist in the maintenance and development of the Trust E-Rostering system.
· To build clinical rotas ensuring that they are produced in a timely and efficient manner utilising substantive and temporary staffing.
· To provide centralised cover where needed for other unit rosters.
· To work closely with service managers and staff to ensure that the rostering system is used appropriately, efficiently and effectively.
· Run reports from the E-Rostering system to enable management overview of the use of the system.
· To work effectively with team members to ensure that the rostering system reflects information held in ESR.
· Provide expert E-Rostering advice and support for staff and managers in the full use of the system.
· Maintain strict confidentiality over the holding and dissemination of personal information.
· Provide regular feedback to managers and staff about system usage including hints and tips about how to improve efficiency and effectiveness of the system.
· To work effectively with the E-Rostering system provider.
· To carry out regular audits of the system.
· To continuously strive for improvement in services.
· To be a key contact for any system issues.
· Complete necessary specialist training through Allocate Software for Health Roster systems.
· Manage the service information systems to ensure accurate intelligence is available about gaps and fill.
· To manage workload within a busy office environment.
· Work accurately and effectively whilst under pressure.
· To work without supervision in managing own time, planning and prioritising workload.
· To support the E-Rostering team in any other necessary tasks.
Person specification
QUALIFICATIONS
* Educated to Higher Diploma Level or equivalent work experience.
* IT Qualification.
LENGTH AND / OR NATURE OF EXPERIENCE
* Experience of working with rostering systems, preferably Health Roster (Allocate).
* Administration experience including use of Microsoft Office applications.
* Ability to travel to multiple sites across Gloucestershire.
* Experience working in a Temporary Staffing Team.
PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
* Knowledge of Information Governance and Data Protection.
* Excellent communication skills both oral and written.
* Able to work independently and as part of a wider team.
* Able to communicate complex information.
* Knowledge of payroll processes.
When joining us, as well as becoming part of a team that makes a difference, we also offer:
* Free car parking at many of our sites.
* 27 days leave plus bank holidays, increasing up to 33 days with long service.
* A broad range of training and development opportunities.
* Flexible, family-friendly and agile working opportunities.
* Generous NHS pension and enhanced pay for unsocial hours.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date. Good luck with your application.
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