Main area: Health Records - Scanning Services
Grade Band: 3
Contract: Permanent
Hours: Full time - 37.5 hours per week (Monday-Friday, 08:00-16:00 or 09:00-17:00 or Mon-Wed 18.5 hrs Wed-Fri 18.5 hrs)
Job ref: 419-6902997-RSSC-RS
Site: Scarborough Hospital
Town: Scarborough
Salary: £24,071 - £25,674 per annum
Salary period: Yearly
Closing: 03/02/2025 23:59
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly.
Our Values
* We are KIND
* We are OPEN
* We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
Job overview
Would you like to be part of a team at the forefront of a new service across our Trust?
Why are we going digital? Our goal to achieve a paper-light Trust will enable our patients to have greater access to their care records and access to an expanding set of NHS accredited health and care apps and digital information services.
To achieve this goal we are looking for highly motivated, capable and pro-active individuals to deliver and help develop the Scanning Team within the Health Records Department.
The role involves being responsible for the scanning of patient documents, delivering a high quality service for all service users and providing a comprehensive, confidential, and effective scanning service to the Trust.
We are looking for enthusiastic individuals with good communication skills, excellent team working, organisational and time management skills. As this is a new service the post holders will be expected to work closely with the project leads and external departments to help roll out and improve the service as it expands.
Main duties of the job
There are key processes of scanning and all Scanning Coordinators will be required to rotate between the following processes as per the departmental rota:
* Collection of records
* Indexing of records
* Preparation of records
* Scanning of records
* Quality Checking of scanned records
Other aspects of the role will include offering relief support to the Management team in supervising Records Services Operatives in creating and updating process and procedure documentation relating to the scanning of medical records.
Application Tip! Applications are shortlisted on how they meet the essential criteria, please ensure you demonstrate examples of these when submitting your application.
Working for our organisation
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* 27 days holiday rising to 33 days (depending on NHS Trust service)
* A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully.
* A variety of different types of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a variety of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Person specification
Education, Qualifications and Training
* GCSE Level or equivalent. Maths and English at C or above – or equivalent qualification / NVQ Level 3 or equivalent relevant experience
Experience & Knowledge Required
* Previous Administrative experience (6 months minimum)
* Previous experience of understanding and dealing with customer requirements
* Previous experience of using Microsoft packages
* Previous experience of working in NHS
* Experience of dealing with confidential information
Skills & Attributes
* Ability to organise and prioritise own workload
* Good communication skills on telephone and face to face
* Ability to work as part of a team
Aptitude & Personal Qualities
* Able to work flexibly in an environment where demands and priorities change quickly
DBS Checks
Please be aware that all new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in 1 payment or over a six month period once you start employment.
Please note that Volunteers and Bank only staff will not be charged.
The Disclosure and Barring Service (DBS) offers a confidential checking service for transgender applicants in accordance with the Gender Recognition Act 2004.
Use of Artificial Intelligence (AI)
Please note, the selection processes at York & Scarborough Teaching Hospitals are in place to ensure we recruit candidates with the right skills and values.
Agile and Flexible Working
We are committed to helping all staff balance their work with other commitments and have recently launched our new Agile and Flexible Working policy to support this.
Employee Assistance Programme (EAP)
All our employees have access to a free, confidential counselling and wellbeing support service. Our EAP is available 24/7, 365 days a year.
A bit more about us and the surrounding area
York and Scarborough Teaching Hospitals NHS Foundation Trust is situated in a fantastic part of the country that is home to two national parks, a beautiful coastline, and the city of York.
Sponsorship
If you require sponsorship to work in the UK, check you are eligible under the UKVI points based system online.
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