Service Invoice Administrator
Chandlers Ford, Southampton
Reports to: Line Manager
Full time, Monday to Friday 8:30 – 17:00
£28,000 - £30,000
Attega Group is recruiting on behalf of our client who is a UK-based leader in infection control solutions, decontamination equipment, and environmental monitoring, serving healthcare, laboratory, and life science industries.
We are currently seeking a reliable and detail-focused Service Invoice Administrator to support our busy Service and Finance departments. This role plays a key part in ensuring accurate billing for service visits, parts, and contracts.
Key Responsibilities
Generate and issue service invoices accurately and in a timely manner.
Review completed service jobs and engineer reports to ensure all billable items (labour, travel, parts, consumables) are captured.
Collaborate with the Service Coordinators and Engineers to resolve any discrepancies or missing data.
Liaise with the Finance team to process and record invoices, credit notes, and payments.
Maintain accurate and up-to-date records in the company’s CRM/ERP system.
Support monthly reporting of service revenue and invoicing metrics.
Identify and escalate any recurring issues or opportunities for billing process improvements.
Carry out general administrative tasks as needed to support the team.
Skills & Requirements
Prior experience in invoicing, billing, or service administration
High level of accuracy and attention to detail.
Strong organisational and time-management skills.
Confident communicator, both written and verbal.
Proficient in Microsoft Office, especially Excel; experience with invoicing or ERP systems is desirable.
Ability to manage multiple tasks and work to deadlines.
Team player with a proactive and professional attitude.
What We Offer
Flexible part-time working hours to suit your lifestyle.
Supportive, collaborative team culture.
On-the-job training and opportunities for growth.
Free on-site parking and modern office environment.
Opportunity to be part of a growing, forward-thinking company.
Private Healthcare
Social events and work parties