HR & Payroll Assistant
XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength and where talented people can flourish and achieve their highest potential.
Our Central Functions business continues to grow and we are now looking for a HR and Payroll Assistant to join our vibrant Reading office with hybrid working. This is an exciting role and would most likely suit someone with previous experience in a similar payroll role where they have gained knowledge and experience of HR and payroll systems, and MS Office Products including Excel.
A FTSE 250 company, XPS combines expertise and insight with advanced technology and analytics to address the needs of over 1,400 pension schemes and their sponsoring employers on an ongoing and project basis.
Our people drive our success and as an XPS employee you can bring your whole self to work - Everyone is treated equally and with respect. We will provide you with the support and training you need to grow and be at your very best. It’s about inclusion and diversity, ensuring all our people feel included, that they belong to XPS and that they’re happy. Above all, it’s about ensuring everyone has a voice and feels valued. Because they are.
The Role
As a HR and Payroll Assistant with XPS you will:
* Ensure all HR/payroll related data, including new starters, transfers, leavers, Family Friendly Leave, absences, Electric cars, Imports, Overpayments, PSP checking, and temporary input is accurately input in line with the payroll timetable.
* Act as the first point of contact for all HR and Payroll queries received via the HR Service portal, responding to or escalating queries as appropriate.
* Maintain accurate records for pension contributions, season ticket loans, and flexible benefits to ensure these are paid over to the relevant organisations in a timely manner.
* Pension Auto Enrolment - prepare communication to be sent to employees that are enrolled to our pension scheme.
* Pension Funds Transfer - checking and transferring funds/refunds to relevant pension schemes monthly by the deadlines set by the pension providers.
* Process payroll reports, business reports and any ad hoc reports as required to inform business decisions.
* Actively contribute to the constant reviewing of current practices and processes to ensure continuous improvement and provide ad hoc administrative support to the wider HR team to support ongoing HR initiatives and projects.
* Liaison representative for all payroll related queries with company’s outsourced payroll provider (MHR) alongside and escalate any unresolved queries to the payroll manager within agreed SLA.
* Ensure all payroll data is checked, validated, and signed off during the payroll window prior to finalising the payroll each month.
* Responsible for the completion of external survey requirements (e.g. ONS) in accordance with GDPR principles.
* Provide support to and cover for the Payroll Manager by ensuring the monthly payroll process is delivered and staff payments are made in line with SLAs.
Your profile
Essential Criteria
* Minimum Grade 4/C GCSE (or equivalent) in English and Maths.
* Previous experience within a payroll team.
* IT literate, with proficiency in MS Office (Outlook, Word, Excel - particularly in vlookups), and confidence working with different HR and payroll systems.
* Highly organised and planning skills - able to work on their own initiative.
* Able to work effectively under pressure to tight deadlines.
* Ability to follow processes and procedures.
* Able to maintain confidentiality and integrity at all times.
* Have a flexible, adaptable approach and willingness to learn new skills.
Desirable Criteria
* Possess strong communication skills both written and verbal.
* Willing to obtain CIPD level 3 or equivalent CIPP qualification.
* Possess an enthusiasm to develop, improve and enhance the service provided.
What we offer:
Find out more about Life at XPS
Find out more about Our People Approach
We offer an attractive reward package, typical benefits can include:
* Competitive salary
* Participation in annual discretionary Bonus Scheme
* 25 days holiday plus flexibility to buy or sell holiday
* Flexible Bank holidays
* Pension scheme, matching contribution structure
* Healthcare cash plan
* Flexible Benefits Scheme to support you in and out of work, helping you look after you and your family covering Security & Protection, Health & Wellbeing, Lifestyle
* Life Assurance cover, four times basic salary
* XPS Rewards (offers High Street discounts and savings from retailers and services providers as well as offers available via phone)
* Employee Assistance Programme for you and your household
* Access to a digital GP service
* Paid volunteering day when participating in Company organised events
* Staff referral scheme when you introduce a friend to XPS
What next:
If you feel XPS could be the next step on your career ladder, please apply directly via the links provided and we look forward to learning more about you. We will consider all applicants and respond swiftly.
Please discuss with the recruitment team, via phone or email, if you require any adjustments to the recruitment process.
The successful candidate will need to demonstrate the following requirements:
* Right to Work confirmation
* DBS Disclosure check
* Employment or educational references covering five years
* Satisfactory credit check
We continuously strive to build an inclusive workplace where all forms of diversity are valued, including age, background, disability, gender, gender identity, gender expression, race, religion or sexual orientation.
Please note we reserve the right to close our vacancies early and we only accept CVs direct from candidates or our preferred supplier list.
XPS try wherever possible to respond to all applicants if for any reason you have not heard from us within 28 days of your application, please assume you have been unsuccessful on this occasion.
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