Job Title: Procurement Specialist
Location: Croydon - Hybrid working (1 day a week in office minimum)
Hourly rate: 21.75 PAYE / 28.21 UMB Per Hour
Contract Length: Temporary assignment till end of February 2025 (possibility of extension)
Working Pattern: Full Time, Monday - Friday, 36 hours
ASAP Start
Role purpose:
* To support delivery of a strategic procurement service in spend areas assigned by the Strategic Procurement Manager ('assigned areas').
* Design and deliver procurement solutions that provide cashable savings and process efficiencies for the organisation whilst improving outcomes for our residents.
* To provide commercial input into the development of lower risk/complexity business cases (bronze/silver categorisation).
* Design appropriate routes to market for simpler procurements to enable effective competition, efficient tendering processes, and innovative procurement solutions.
* Lead the end-to-end tender process for assigned procurements, ensuring full compliance to standards and practices for tendering.
* To provide expert procurement advice for sub-threshold procurements managed by the business.
Key accountabilities:
* Contributing to data collection and analysis to support the development of spend analysis trends, assisting with reporting on spend, cost savings and delivery of other benefits.
* Supporting market research and analysis for the assigned procurement task.
* Developing the tender pack including reviewing and clarifying the specification, drafting appropriate tools and considering optimal pricing and incentivisation mechanisms for simpler procurements.
* Managing (for simpler procurements) evaluation of submitted tenders using objective criteria, scoring/weighting and making recommendations based on an objective moderation process.
* Debriefing unsuccessful suppliers.
* Providing support to the business in the correct application of the sub-threshold tender process, including leading on the sourcing process where agreed.
* Guiding negotiations for less complex, lower value projects. Under guidance, participating in more complex negotiation meetings.
* Applying a range of project management techniques, appropriately and proportionately on simpler projects, while supporting larger, more complex projects.
* With support, assisting in the identification and monitoring of risks for procurements.
* Consulting with stakeholders involved in the procurement and supply process to achieve value for money outcomes for the function.
* Advising stakeholders on the interpretation of procedures for procurement and supply.
* Delivering well-written documents and high quality orally presented information.
* Sharing appropriate work-related information, presenting correct data in an effective, timely, targeted and meaningful way.
* Maintaining customer records and archive systems in accordance with directorate procedures and policies as well as statutory requirements.
Knowledge, skills & experience:
* CIPS Level 4 or equivalent experience desirable with a willingness to work towards MCIPS.
* Working knowledge of public procurement legislation & relevant policy.
* Knowledge of key change & project management techniques that can be applied to strategic procurement projects.
* A broad understanding of the key elements of the commissioning and procurement lifecycle.
* An understanding of key markets and common contracting models within the sector.
* Ability to manage simpler procurement projects, associated change and risks, and to provide support on more complex projects.
* Ability to use Procurement systems to support the tender process.
* Ability to effectively support market and spend analysis activities.
* Evidence of core negotiation skills, suitable for leading on simpler negotiations and supporting more complex negotiations.
* Experience of inputting into the development of strategies for less complex projects through all stages of the procurement lifecycle.
* Experience of researching and advising on the most appropriate routes to market for simpler strategic procurements.
* Experience leading multiple tendering exercises with a degree of risk and complexity.
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