NHS South Central and West Commissioning Support Unit
South, Central and West (SCW) is an NHS organisation providing support and transformation services to health and care systems, predominantly NHS England and Integrated Care Boards. Our award-winning procurement team of c.100 people has an interesting and diverse project portfolio, ranging from community, mental health and primary care services through to digital solutions for health and a whole range of other fields, such as consultancy and professional services.
We are looking to appoint an enthusiastic person to work in the Procurement team to assist with the delivery of our work. If you have good note taking skills, like organising meetings and events, have intermediate Microsoft experience, a good eye for detail and want a challenge - please apply.
Our procurement team predominantly provide procurement support to NHS Commissioners/Integrated Care Boards across the South of England, who commission clinical/healthcare services for their communities. As part of the role the successful candidate will be expected to attend meetings and events across the South of England that may on occasion require overnight stays dependent on geography.
This role can be delivered in a flexible hybrid way with any travel, site visits or meetings arranged by agreement on a very occasional basis.
Main duties of the job
The post holder will assist Procurement managers with their projects and at the same time commence a procurement training/learning and development programme to enhance skills and knowledge. Tasks will include but not limited to organising meetings, handling enquiries from inside and outside the organisation, supporting on projects of all sizes, data collection and analysis, creating/managing project workplans and general assistance to the team.
Provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.
Support the team with the management of projects, gathering information and undertaking enquiries as and when is necessary for the head of department, teams and the department.
Develop and progress in a rewarding career in Procurement.
About us
This role has been assessed against the eligibility requirements for a skilled worker visa, we regret to inform you that we will be unable to consider applications from individuals who require sponsorship due to the post being ineligible because the role does not meet the necessary salary thresholds.
SCW is flexible in terms of your working base, within our SCW office network, including homeworking options as part of working patterns. As part of the role the successful candidate will be expected to attend meetings and events across the South of England that may on occasion require overnight stays dependent on geography.
For further information about the team and our work, please visit our procurement team recruitment page.
Website: Procurement careers - NHS SCW Support and Transformation for Health and Care (scwcsu.nhs.uk)
Job responsibilities
Your primary responsibility will be to support and manage small scale or less complex projects that support our customer recommissioning processes. Key responsibilities include:
* Supporting procurement managers who are leading Commissioners through an agreed procurement strategy to achieve compliance with procurement governance and customer Standing Financial Instructions, depending on project complexity.
* Supporting on systems and liaising with internal and external stakeholders to ensure that procurement documents, processes and portals reflect clear arrangements and information, and run smoothly.
The job description and person specification provide an outline of the tasks, responsibilities and outcomes required of the role.
Person Specification
Values & Behaviours
* Aspirational
* Insightful
* Respectful
Education
* Minimum 4 GCSE passes including English or demonstrable ability to equivalent level
* NVQ Administration level 3 or equivalent level of qualification or significant equivalent previous proven experience.
Knowledge & Experience
* Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
* Significant administrative/secretarial/Data analysis experience including initiating and maintaining office systems.
* Working in a similar role.
Skills & Capabilities
* Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users.
* Ability to work effectively as part of a team.
* Ability to work under pressure in a busy working environment and able to multi-task.
* Able to work on own initiative, organising and prioritising own workload to changing and often tight deadlines.
* Understanding of and commitment to equality of opportunity and good working relationships.
* Excellent customer service skills; An ability to maintain confidentiality and trust. Good time keeping.
* Flexible approach to work.
* Professional, calm and efficient manner.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
NHS South Central and West Commissioning Support Unit
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