Overview
Education Scotland is the national improvement agency for Scottish education and an executive agency of the Scottish Government. Our role is to promote improvement through inspection and review, innovation and change, providing support and challenge to the education system. We are committed to embedding our values of excellence, creativity, integrity and respect in everything we do. Our programme of inspection reaches all sectors from early learning and childcare to adult learning and allows us to gather evidence of what is working well in our education system, areas which are showing improvement, and areas where further development is needed.
The Inspection Administrator reports to the Inspection Education Officer or Administration Team Leader. They are responsible for providing administrative support throughout the programme of inspection.
Responsibilities
The core responsibilities of the role are outlined below. However, this is an overview of the role and is not exhaustive. Education Scotland reserves the right to assign other duties appropriate to the grade as required.
• Plan and manage workload using allocation of inspection/review activity.
• Administer all aspects of inspection/review activity from notification of the establishment through to final publication of the inspection report.
• Update and maintain systems (Excel and databases) throughout the process to ensure that progress of inspection/review is captured for reporting purposes.
• Update and maintain the records management system for each inspection/review.
• Raise, track and receipt Purchase Orders (EASEbuy).
• Respond to queries from internal and external stakeholders including Directors of Education and Headteachers etc. regarding the process of inspection and/or consultation. These queries may be via telephone, email or webchat.
Competencies
Self-Awareness
Team Work
Customer Service
Communications and Engagement
Essential Criteria & Qualifications
No specific qualifications required for this post.
Essential Criteria
1. Experience of working in a fast-paced office environment, proficient in the use of Outlook, Word, and Excel IT packages.
2. Excellent verbal and communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
3. Excellent organisational skills with the ability to manage your workload. Along with using you own initiative to balance competing priorities and ensure deadlines are met.
4. Ability to collate different forms of data to provide appropriate information to produce reports and recommendations.
Location
This role can be based out of one of our Education Scotland office locations, Glasgow, Livingston, Dundee or Inverness. This post is hybrid working in line with current Scottish Government policies.
Interview and Assessment
Dates to be confirmed.
Scottish Government is preparing for the implementation of a new HR and Finance platform and, as a result, some job offers will be subject to an October 2024 start date at the earliest. This will be confirmed as your application progresses.
Minimum Time in Post
23 month Fixed Term Appointment - Fair & Open.
Sponsorship Information
Changes to legislation concerning Skilled Worker Visa Sponsorship were implemented on 04/04/2024. If you think you may require Visa Sponsorship it is important that prior to applying you read the official Home Office to confirm eligibility. Any applicants that are not eligible for sponsorship will be withdrawn at either application stage or the point of offer, with any provisional offer of employment withdrawn.
HOW TO APPLY & ADDITIONAL INFORMATION:
How to apply: