Role:
Reporting to our Divisional Compliance Manager, you will provide general day-to-day administrative support as well as take ownership of specific areas of administration, striving to be efficient and effective by providing support to colleagues and teammates when possible.
Meesons South Office:
1. Ensure office supplies, stationery, consumables, drinks, etc. are appropriately managed and sufficient.
2. Act as host for any guests and help organise meetings, events, travel, and hotels as needed.
3. Manage office issues with landlord (Ashford office).
4. Support Compliance Manager by helping to arrange regular testing and compliance-related items (PAT & ladder testing or workstation assessments, for example).
5. Support project delivery & service teams with general administration tasks as required, such as arranging parking on site, booking site inductions, etc.
6. Order, set up laptops and phones, ensure IT asset register is always up to date and correct.
7. Coordinate all workwear requirements (ordering, stock, and dispatch), keeping appropriate records.
Divisional Responsibilities:
1. Act as Executive Assistant for Divisional Board of Directors – fully respecting confidentiality.
2. Manage the vehicle fleet including maintaining mileage details, MOT details, insurance notifications, and other details as required.
3. Manage all Transport for London, Dart charge, ULEZ, Congestion charge, parking & driving infractions.
4. Coordinate all vehicle leasing and hiring.
5. Ensure vehicle asset register is always up to date and correct.
6. Maintain and update Learning Management System (LMS) and all online training platforms.
7. Setting people up and allocating training to do (ADSA, H&S Manual Handling, Asbestos, etc.).
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