Job responsibilities Administration To have a thorough knowledge of all Practice procedures To work in accordance of written protocols Open mail and send to appropriate designation i.e. scanning Maintain filing systems in effective and efficient order Fax and photocopy as requested Put new patients notes in chronological order (see protocol) Reception Receiving patients consulting with members of practice team Handing completed repeat prescriptions to patient and checking names and address Be able to cover all reception positions as necessary Advise patients of any charges payable for non PMS services, accept payments and issue receipts Explain procedures to patients i.e. how to register, Immediate & Necessary Treatment etc Action special requests to out of hours service Pass on outstanding issues to colleagues coming on duty Report computer breakdowns to the IT lead or Health informatics helpdesk Keep abreast of relevant topics and the latest guidance therefore giving patients the latest and best information Follow new guidelines for requesting a District Nurse- all referrals to be rang through to SPA. Appointments Process appointment requests Deal with visits requests (see protocol) Telephone Have working knowledge of telephone, during and after hours. Take messages and pass them on in a timely manner if appropriate Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately